Agenda

Return

C.107

To:	Board of Supervisors
From:	Marc Shorr, Chief Information Officer
Date:	July 26, 2022

Contra

Costa

County

Subject:

Contract amendment with Ontario Systems, LLC dba Finvi

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 07/26/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Marc Shorr, 608-4071
cc:	Michelle Colefield

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 26, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, Department of Information Technology, or designee, to execute a contract amendment agreement with Ontario Systems, LLC dba, Finvi to extend the termination date from May 31, 2022 through December 31, 2023, and increase the payment limit by $400,000 to a new payment limit of $835,700 to provide continued database administration and application configuration for the Regional Plus Collection System (RPCS) CalSAWS conversion project.

FISCAL IMPACT:

The cost for this contract is charged to the Employment and Human Services Department and funded by various revenue sources (60% Federal, 34% State, 6% County
General Fund).

BACKGROUND:

The Department of Information Technology (DoIT) contracted with Ontario Systems, LLC in June 2020 to perform database administration and general software system application services for the RPCS Managed Services software utilized by the Employment and Human Services Department (EHSD). The contractor provides general application configuration services including day end and month end processing, report processing and distribution, CalWin payment file processing, and RPCS file management. In November 2021, DoIT amended the contract to include additional development services to EHSD for the RPCS system as it relates to the CalSAWS conversion project. The CalSAWS conversion project is projected to be completed by the end of 2023.

This contract includes a special condition to the Limitation of Liability section of the General Conditions which caps liability of the Contractor from any cause that does not exceed the dollar amount paid by the County under the Contract during the six calendar months prior to such claim.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract amendment is not approved, the department runs the risk of not processing CalWin payments in a timely manner and will be unable to complete the CalSAWS conversion project.

CHILDREN'S IMPACT STATEMENT:

None.