Agenda

Return

C.3

To:	Contra Costa County Housing Authority Board of Commissioners
From:	Joseph Villarreal, Housing Authority
Date:	July 12, 2022

Contra

Costa

County

Subject:

AWARD OF CONSTRUCTION CONTRACT FOR ROOF REPLACEMENT PROJECT, BAYO VISTA PUBLIC HOUSING DEVELOPMENT, RODEO CONTRACT No. 25-CA-220652

Action of Board On: 07/12/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, Commissioner
Candace Andersen, Commissioner
Diane Burgis, Commissioner
Karen Mitchoff, Commissioner
Federal D. Glover, Commissioner
Cynthia Jordan, Commissioner
Joanne Segura, Commissioner

Contact:

925-957-8028

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 12, 2022
,

BY:	, Deputy

RECOMMENDATIONS

(1) APPROVE the project design and specifications for the Roof Replacement Project at forty-four public housing units, Bayo Vista, Rodeo (Contract No. 25-CA-220652)
(2) AWARD the construction contract for the above project to Garland/DBS, Inc. (“Garland”), the lowest responsible bidder under the piggy-backed master contract described below, in the amount listed in Garland's proposal ($731,935 total), and DIRECT that Garland shall present two good and sufficient surety bonds (performance and payment) in the amount of $731,935 each and that the Executive Director, or designee, shall prepare the contract.

RECOMMENDATIONS (CONT'D)

(3) AUTHORIZE the Executive Director, or designee, to approve construction change orders, as needed, up to a maximum total of 10% ($73,193), which is in addition to the contract award amount.

(4) ORDER that, after the contractor has signed the contract and returned it, together with the bonds as noted above, certificates of insurance, and any other required documents, and the Executive Director has reviewed and found them to be sufficient, the Executive Director, or designee, is authorized to sign the contract for this Board.

(5) ORDER that the Executive Director, or designee, is authorized to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by HACCC to ensure performance under the contract, pursuant to Public Contract Code Section 22300.

(6) DELEGATE, pursuant to Public Contract Code Section 4114, to the Executive Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110.

(7) DELEGATE, pursuant to Labor Code Section 6705, to the Executive Director, or to any registered civil or structural engineer employed by HACCC, the authority to accept detailed plans showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection during trench excavation covered by that section.

BACKGROUND

Over the past winter, forty-four public housing units, located in the Bayo Vista development in Rodeo, have been experiencing roof leaks. The roof leaks, which have been increasing in frequency and severity, have been temporarily addressed with patching and other repairs. However, the roofing in these buildings are at the end of their useful lives and require permanent replacement. In addition, there is likely dry rot damage underneath the roofing that is in need of prompt repair.

HACCC solicited a quote for the roof replacement work from Garland, piggy-backing off of an existing Master Intergovernmental Cooperative Purchasing Agreement between Garland and Racine County, WI and U.S. Communities (MICPA #PW1925). On June 30, 2022, Garland submitted a proposal and project design specifications to perform the roof replacement project for $731,935. Staff has reviewed the proposal, which is comparable to our own Independent Cost Estimate, and is satisfied it is a reasonable price for the work involved and matches the low-bid pricing under the above piggy-backed master contract.

To enable the roof replacement project to be completed this construction season, the Executive Director recommends that the Board take the following actions:

(1) Approve the project design and specifications, which approval will provide design immunity to the Housing Authority under Government Code Section 830.6.

(2) Award the construction contract for the above project to Garland, the lowest responsible bidder under the above piggy-backed master contract, for $731,935, direct the Executive Director, or designee, to prepare the contract, and authorize the Executive Director, or designee, to sign the contract following review and approval of the signed contract, bonds, and insurance from Garland.

(3) Take the additional related actions listed in the Recommended Actions above.

FISCAL IMPACT

The construction contract will be funded 100% by HUD.

CONSEQUENCE OF NEGATIVE ACTION

Should the Board not award the construction contract, as recommended, the roofing at these forty-four public housing units will remain in substandard condition, with the potential for additional leakage and damage during the next rainy season.