Agenda

Return

C.105

To:	Board of Supervisors
From:	Marc Shorr, Chief Information Officer
Date:	July 12, 2022

Contra

Costa

County

Subject:

Contract Extension Amendment with E-3 Systems, Inc. for Telecommunications Cabling Services

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 07/12/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

Contact:	Marc Shorr, 608-4071
cc:	Nancy Zandonella Michelle Colefield

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 12, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, Department of Information Technology, or designee, to execute a contract amendment with E-3 Systems to extend the term from July 14, 2022, to January 31, 2023 with no change in payment limit to continue providing installation and maintenance of telecommunications cabling on an as-needed basis.

FISCAL IMPACT:

The cost of this contract is paid for by the Department of Information Technology and is reimbursed by departments or agencies receiving the services.

BACKGROUND:

The Department of Information Technology (DoIT) issued a Request for Proposal (RFP) in 2019 seeking firms who could provide specialized telecommunications cabling services. E-3 Systems was the successful bidder and was awarded the contract on July 15, 2019. Included in the RFP was language that allowed for a two (2) year renewal to the initial agreement.

BACKGROUND: (CONT'D)

On April 14, 2020, the Board of Supervisors approved a contract amendment to extend the term from July 15, 2020 to July 14, 2022, and to increase the payment limit by $2,500,000 to a new contract payment limit of $3,000,000.

The Department of Information Technology (DoIT) continues to utilize E-3 Systems to provide installation and maintenance of telecommunications cabling on an as-needed basis and seeks to extend/amend the contract term from July 14, 2022 to January 31, 2023. DoIT has used E-3 Systems to complete all requested County cabling projects in a timely manner. As part of a long term solution, DoIT is actively working with the Human Resources Department and is in the process of completing a job analysis and salary study for the job classification of Telecommunication Infrastructure Specialist. Once this is complete, the County will recruit to hire two (2) full-time employees into this classification, and decrease the need for E-3 Systems’ service in the future.

CONSEQUENCE OF NEGATIVE ACTION:

If this request is not approved, DoIT will be unable to meet the current demands and customer services needs in a timely manner and cost-effective basis for telecommunications cabling requests and may be unable to maintain the County wide telecommunications network should an issue emerge requiring maintenance or installation of telecommunications cabling.

CLERK'S ADDENDUM

RELISTED to a future date uncertain.