Agenda

Return

C. 99

To:	Board of Supervisors
From:	Monica Nino, County Administrator
Date:	July 27, 2021

Contra

Costa

County

Subject:

REVISED BOARD OF RETIREMENT REGULATIONS

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 07/27/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Lisa Driscoll, County Finance Director (925) 335-1023
cc:	Robert Campbell, Auditor-Controller All County Departments (via CAO)

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 27, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

ADOPT administrative revisions to the Board of Retirement Regulations, as adopted by the Board of Retirement of the Contra Costa County Employees Retirement Association on July 14, 2021.

FISCAL IMPACT:

None.

BACKGROUND:

The following amendments to the Board of Retirement’s Regulations, which were adopted by the Contra Costa County Employees' Retirement Association on July 14, 2021, are presented for adoption:

BACKGROUND: (CONT'D)

Regulations, Sec. II. Meetings
Clarify that the order of business at board meetings is to be set by the Board Chairperson and the CEO, and that the Chairperson may modify the order of business in his or her discretion at any time during the course of the Board meeting.

Specify that the agenda may provide for time limits on any item, including public comment, and the Board Chairperson may establish reasonable time limits on discussion items during the course of the meeting.

Insert under Section 4.b. Order of Business, Second Meeting of the Month, provisions to discuss unfinished administrative business and new administrative business.

Sec. III. Membership, Electronic Signatures
Insert a provision under Government Code Section 31527(i) to allow the use and acceptance of members’ electronic signatures, if the electronic signatures and documents are submitted using technology the Board deems sufficient. This new Regulations provision will require that a separate policy be adopted by the Board to set forth a process by which CCCERA will ensure the integrity, security, and authenticity of the technology used. After the policy is adopted, electronic signatures and documents submitted using the approved technology will be given the same force as a signed, valid original document.

At a future date, the referenced policy will be provided for board consideration and information will be provided about the technology to be used for electronic signature and documents transmittal.

Sec. IV. Contributions and Reporting, Due Dates
Insert language to clarify that reports are due as stipulated in the regulations, unless specified in a written agreement between CCCERA and the participating employer.

Both redline and clean copy versions of the policy are attached.

CONSEQUENCE OF NEGATIVE ACTION:

Revisions to the Board of Retirement Regulations will not be approved by the Board of Supervisors.