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C. 96

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	July 27, 2021

Contra

Costa

County

Subject:

APPROVE an Amendment to the JEPA between Contra Costa County and City of Richmond for maintenance and repair of the North Richmond Pump Station

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 07/27/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Joe Yee (925) 313-2104

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 27, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute the Second Amendment to the Joint Exercise of Powers Agreement (JEPA) between the County of Contra Costa and the City of Richmond to increase the County payment amount by $1,000,000 to a total of $1,800,000 for repairs to the North Richmond Pump Station, North Richmond area.

FISCAL IMPACT:

This cost is to be 61% funded through Facility Lifecycle Improvement Program budget and 39% City of Richmond funds.

BACKGROUND:

Built in 1974, the North Richmond Pump Station (Pump Station) provides flood protection of the North Richmond community which had a history of flooding. The community is composed of properties in the City of Richmond and unincorporated County.

BACKGROUND: (CONT'D)

A Joint Exercise of Powers Agreement was executed on April 16, 1974, between the County and City of Richmond to split the cost of maintaining the Pump Station – City 39% and County 61%, since the Pump Station provides flood protection for residents of both jurisdictions.

The Pump Station has four original engine driven pumps. Engine No. 4 became inoperable many years ago and was scavenged for parts over the years to keep the other three engines running. Towards the end of 2019, Engine No. 2 had major damage, rendering it inoperable. At the beginning of 2020, Engine No. 1 also suffered major damage and no longer operable.

With only one running pump, the Pump Station is only capable of a fraction of the pumping capacity needed to prevent flooding of the North Richmond community. Since continued repair of the existing vintage Caterpillar industrial engines is not practical and nearly impossible, due to lack of parts, the only viable option is to replace the engines.

With only one operational pump, there is great urgency to get the engines replaced before the beginning of the next rainy season, which typically is October. The County has ordered the replacement Caterpillar engines and associated equipment with delivery expected in September.

With a declaration of emergency by the City of Richmond, the City can quickly move forward with hiring a vendor to provide the engineering, fabrication, installation, and commissioning of the new equipment. The City does not have the funds available unless the County advances monies to the City so they can pay the vendor.

The First Amendment to the JEPA provides that the County will make payments to the City's contractor up to $800,000 and that the City will reimburse County for the City's 39% share of the project over a four year period.

This Second Amendment increases the amount the County will pay to the City's contractor from $800,000 to $1,800,000. The entire project cost will total an estimated $3,800,000 with the County's share totaling approximately $2,300,000. The City's share of the entire project cost is now estimated to be $1,500,000 and will be repaid to the County over four years.

As of June 2021, three of the four pump engines have been replaced. The additional amounts provided under the Second Amendment are necessary to address project complexities not anticipated and complete the project before the rainy season.

CONSEQUENCE OF NEGATIVE ACTION:

If this amendment is not approved, the installation of new pump engines will be delayed beyond the start of rainy season and the Pump Station will not have the pumping capacity to prevent flooding in the North Richmond community.