Agenda

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C. 85

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	July 13, 2021

Contra

Costa

County

Subject:

Amendment #2 to Contract with Nichols Consulting Engineers, CHTD, for Pavement Engineering and Pavement Management

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 07/13/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Chris Lau, 925 313-7002

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 13, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Contract Amendment #2 with Nichols Consulting Engineers, CHTD d/b/a NCE, to extend the term from March 1, 2021 to December 31, 2022, for on-call pavement engineering and pavement management services, with no change to the payment limit, Countywide.

FISCAL IMPACT:

No fiscal impact. This amendment is only to extend the term of the contract.

BACKGROUND:

The Public Works Department manages over 660 miles of roads throughout unincorporated Contra Costa County. On March 1, 2018, the County entered into a contract with Nichols Consulting Engineers, CHTD d/b/a NCE, to augment staff and provide pavement engineering and pavement management services on an on-call basis. The services include, but are not limited to, determining the performance status of the entire County roadway network, identifying feasible pavement preventative maintenance measures and rehabilitation alternatives, determining a preventative maintenance and rehabilitation program for the roadway network, preparing a multi-year pavement preventative maintenance and rehabilitation plan, performing pavement condition surveys, rating and analysis to update pavement condition indices, review and prepare construction and planning cost estimates for pavement related construction projects, and many other pavement-related technical services.

Contract Amendment #1, which was approved by the Board of Supervisors on March 31, 2020, extended the term for this contract from March 1, 2020 to March 1, 2021, and increased the payment limit from $150,000 to $300,000.

Contract Amendment #2 is to extend the term for the contract from March 1, 2021 to December 31, 2022, with no change to the payment limit.

Due to an oversight, this amendment is being requested to be approved after the expiration date. The amendment is necessary for the consultant to complete work that has commenced and will require additional time. At the end of the proposed amended term, the consulting services agreement will terminate and a new solicitation will be completed to seek similar services, if deemed necessary at that time.

To retain the services of and to enable timely payment to Nichols Consulting Engineers, CHTD d/b/a NCE, the Public Works Director recommends that the Board approve Contract Amendment #2 and authorize the Public Director, or designee, to sign Contract Amendment #2 for the County.

This contract includes services provided by represented classifications, and the County has met its obligations with the respective labor partner(s).

CONSEQUENCE OF NEGATIVE ACTION:

The Public Works Department will be unable to provide pavement engineering and pavement management of the County road network in a timely manner.