Agenda

Return

C.100

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	July 13, 2021

Contra

Costa

County

Subject:

Rescind Prior Board Action Pertaining to Contracted Services with Groupware Technology, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 07/13/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Patrick Wilson, 925-335-8777
cc:	F Carroll M Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 13, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

RESCIND Board action of May 11, 2021, (C.72) which pertained to a contract with Groupware Technology, Inc.; and APPROVE AND AUTHORIZE the Health Services Director, or designee, to execute Contract #23-715 with Trace3, LLC, a limited liability company, in an amount not to exceed $268,998 to provide professional services, consultation and technical assistance for the Health Services Information Technology Unit, for the period from April 1, 2021 through March 31, 2022.

FISCAL IMPACT:

Approval of this contract will result in expenditures of up to $268,998 (inclusive of principal and zero interest) over a five-year period ($53,799.60 annually) as budgeted by the department in FY 2021-22, and 100% funded by Hospital Enterprise Fund I revenues.

BACKGROUND:

On May 11, 2021, the Board of Supervisors approved Contract #23-715 with Groupware Technology, Inc. for the provision of professional services, consultation and technical assistance for the design, build, on-site testing, and overall implementation of a Cisco Application Centric Infrastructure (ACI), and a Cisco Unified Computing System (UCS), for Health Services Information Technology Unit, for the period from April 1, 2021 through March 31, 2022. On June 4, 2021, the department was informed that, effective April 1, 2021, Groupware Technology and Trace3 went to market under operational platform, Trace3, LLC. There is no change to the third-party lease agreement with Key Government Finance, Inc.

The purpose of this Board Order is to change the name of the Contractor to read Trace3, LLC instead of Groupware Technology, Inc.

CONSEQUENCE OF NEGATIVE ACTION:

If these actions are not approved, the incorrect Board action will stand, and the department will not have Board authorization for this agreement under the correct contractor's name.