Agenda

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C. 80

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	July 13, 2021

Contra

Costa

County

Subject:

Contract with HCI Systems, Inc., a California Corporation, Countywide.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 07/13/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Kevin Lachapelle, (925) 313-7082

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 13, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with HCI Systems, Inc., in an amount not to exceed $800,000 to provide fire sprinkler and alarm services at various County facilities, for the period August 1, 2021 through July 31, 2024, Countywide.

FISCAL IMPACT:

Facilities Maintenance Budget. (100% General Fund)

BACKGROUND:

Public Works Facilities Services is responsible for maintaining, repairing and certifying fire sprinkler systems at various County facilities to ensure County systems are in compliance. HCI Systems, Inc., provides fire sprinkler repair and certification services, including but not limited to inspections, fire sprinkler systems, fire alarm detection and repairs, 24-hour emergency service, UL Certifications, fire extinguishers and system monitoring.

BACKGROUND: (CONT'D)

Government Code Section 31000 authorizes the County to contract for special services for building security matters. The Request for Proposal was originally bid on Bidsync #2012-456. The Public Works Department conducted a thorough evaluation and HCI Systems, Inc., was one of three vendors awarded for this contract.

The contract will have a limit of $800,000 and a term of three (3) years with the option of two (2) one-year extensions and will pay for services according to the rates set forth in the contract. HCI Systems, Inc., will be able to request rate increases equal to the rate of increase in the Consumer Price Index for the San Francisco - Oakland area as published by the Bureau of Labor Statistics, plus two percent, on each anniversary of the effective date of this Contract. Facilities Services is requesting a contract with HCI Systems, Inc., to be approved for a period covering three years.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, sprinkler services with HCI Systems, Inc., will not happen.