(3) DETERMINE the project is a CEQA Class 1 categorical exemption, pursuant to Article 19, Section 15301 of the CEQA Guidelines.

(4) AWARD the construction contract for the above project to Garland in the amount listed in Garland's proposal ($399,942) total, and DIRECT that Garland shall present two good and sufficient surety bonds contractor shall present two good and sufficient surety bonds (performance and payment) in the amount of $399,942 each and that the Executive Director, or designee, shall prepare the contract.

(5) AUTHORIZE the Executive Director, or designee, to approve construction change orders, as needed, up to a maximum total of 10% ($39,994), which is in addition to the contract award amount.

(6) ORDER that, after the contractor has signed the contract and returned it, together with the bonds as noted above, certificates of insurance, and any other required documents, and the Executive Director has reviewed and found them to be sufficient, the Executive Director, or designee, is authorized to sign the contract for this Board.

(7) ORDER that the Executive Director, or designee, is authorized to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by HACCC to ensure performance under the contract, pursuant to Public Contract Code Section 22300.

(8) DELEGATE, pursuant to Public Contract Code Section 4114, to the Executive Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110.

(9) DELEGATE, pursuant to Labor Code Section 6705, to the Executive Director, or to any registered civil or structural engineer employed by HACCC, the authority to accept detailed plans showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection during trench excavation covered by that section.

(10) DIRECT the County Director of Conservation and Development to file a Notice of Exemption with the County Clerk and AUTHORIZE the Executive Director, or designee to arrange for payment of a $25 fee to Conservation and Development for processing and a $50 fee to the County Clerk for filing the Notice of Exemption.

Over the past winter, eight public housing units, located in the Bayo Vista development in Rodeo, has been experiencing roof leaks. The roof leaks, which have been increasing in frequency and severity, have been temporarily addressed with patching and other repairs. However, the roofing at these buildings are the end of their useful lives and require permanent replacement. In addition, there is likely dry rot damage underneath the roofing that is in need of prompt repair.  
  
HACCC solicited a quote for the roof replacement work from Garland, piggy-backing off of an existing Master Intergovernmental Cooperative Purchasing Agreement between Garland and Cobb County, GA and U.S. Communities (MICPA #14-5903). On May 11, 2020, Garland submitted a proposal to perform the roof replacement project for $399,942. Staff has reviewed the proposal, which is comparable to our own Independent Cost Estimate, and is satisfied it is a reasonable price for the work involved.  
  
To enable the roof replacement project to be completed this construction season, the Executive Director recommends that the Board take the following actions:  
  
(1) Approve the project proposal specifications, which approval will give design immunity to the Housing Authority.  
  
(2) Determine that the roof replacement project qualifies as a categorical exemption under Class 1 (repair and maintenance of public structures, facilities) of the Guidelines for the California Environmental Quality Act (CEQA). See the Notice of Exemption attached to this Board order.  
  
(3) Award the construction contract for the above project to Garland for $399,942, direct the Executive Director to prepare the contract, and authorize the Executive Director to sign the contract following his review and approval of the signed contract, bonds, and insurance from Garland.  
  
(4) Take the additional related actions listed in the Recommended Actions above.

The construction contract will be funded 100% by HUD.

Should the Board not award the construction contract, as recommended, the roofing at these eight public housing units will remain in substandard condition, with the potential for additional leakage and damage during the next rainy season.