Agenda

Return

C.107

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	July 14, 2020

Contra

Costa

County

Subject:

Epic System Corporation Contract Extension

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 07/14/2020

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Patrick Wilson, 925-335-8777
cc:	Marcy Wilhelm Elsira Trotman

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 14, 2020
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Health Services Director, or her designee, to execute a Maintenance and Support Quote with Epic Systems Corporation in an amount not to exceed $12,800,000 for annual maintenance, license, training, and additional modules for the period from July 1, 2020 through June 30, 2023.

FISCAL IMPACT:

100% Funding is included in the Hospital Enterprise Fund I Budget.

BACKGROUND:

The Health Services Department utilizes Epic Systems Corporation software system for managing patients Electronic Health Records (EHR) pursuant to a license and support agreement, dated April 26,2011, between Epic and the County. This quote is to extend maintenance and support of the EHR system for a 3-year term. Health Services Department will be adding additional modules on smaller projects for upcoming fiscal years. Epic provides software for inpatient and ambulatory patient care, laboratory, pharmacy, order management, billing, advice nurse, managed care, as well as others in one integrated system. With this single integrated Epic solution, managing the patient’s care, whether at the hospital, the doctor’s office, or through the Health Plan, will allow all physicians, nurses, clinicians, and patient care mangers to have the same longitudinal view of the patient. Using Epic will allow the easy sharing of clinical information with our major patient referral facilities (Kaiser, Sutter, UCSF, UCD, and Stanford).

CONSEQUENCE OF NEGATIVE ACTION:

If the maintenance contract of the Epic System if not approved, it will directly affect patient care at CCRMC.