Agenda

Return

C. 93

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	July 14, 2020

Contra

Costa

County

Subject:

Amend Agreement with Northwood Consulting Partners, Inc. for Compass Pilot Software

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 07/14/2020

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Gina Chenoweeth 8-4961 or 812-6795

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 14, 2020
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Northwoods Consulting Partners, Inc. to increase the contract payment limit by $1,099,148 for a new contract limit of $7,485,843 for additional software licenses and software support for Compass Pilot, the Employment and Human Services Department’s document management system, for the period July 1, 2020 through June 30, 2021.

FISCAL IMPACT:

This will increase Department expenditures by $1,099,143, for a full expenditure of $7,485,843 funded by 6% County, 36% State, 58% Federal revenues.

BACKGROUND:

The Employment and Human Services Department (EHSD) entered into a contract with Northwoods Consulting Partners, Inc. in December 2012 to convert to, and implement a document management system, Compass Pilot. The document management system provides functionality and a database for on-line case storage, retrieval, and transfer of critical documents required to determine and verify eligibility to all benefit programs administered by EHSD, and meet State mandated case management requirements.

BACKGROUND: (CONT'D)

Funding of the contract for the period of July 1, 2020 through June 30, 2021 is necessary for staff’s continued access to the system to perform critical and daily tasks, to receive basic software support for business continuity, and additional software licenses as needed. In addition, the Contract provides for funding of system enhancements and consultation services, including services necessary to support other technical initiatives for which Compass Pilot document images, data, and functionality are key components.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to make payment to Contractor for systems access and support will disrupt daily operations required to administer County benefit programs and provide customer service.