Agenda

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2020 CENSUS COMPLETE COUNT STEERING COMMITTEE

Meeting Date:	07/15/2019
Subject: Review Request for Proposal Guidelines
Submitted For:	David Twa
Department:	County Administrator
Referral No.:
Referral Name:	Review Request for Proposal Guidelines
Presenter:	Kristine Solseng, Barbara Riveira	Contact:	Kristine Solseng 925-6747809, Barbara Riveira 925-335-1018

Information

Referral History:

At the June 17^th Complete Count Steering Committee meeting, the Committee recommended the Board of Supervisors allocate additional funding to the Contra Costa County Complete Count Outreach effort, including $300,000 funding for grants.

Referral Update:

Both the Finance and Outreach Subcommittees have reviewed the draft Request for Proposals (RFP) and recommended the RFP be adopted by the Steering Committee. If the budget is approved as recommended, the RFP will serve as the mechanism to distribute $350,000 of County funds to assist in the Census outreach effort. The proposed RFP provides three phases of funding. The phased approached was recommended because we are still waiting on requirements and guidance for Questionnaire Assistance Centers and Questionnaire Action Kiosks (QAC/QAK). This also recognizes that some smaller organizations may not be aware of the Census and in a position to apply until closer to the Census date. The first phase of funding is for promotion, outreach, and education activities. The second phase of funding is for Census assistance. The third phase is a rolling mini-grant for census events or block parties.

The City of Richmond staff has also prepared a draft RFP for City funding, with the intent to have a similar RFP application.

Recommendation(s)/Next Step(s):

DISCUSS and REVIEW Request for Proposal for mini-grants, CONSIDER adopting RFP proposal and authorize staff to make any necessary change, and DETERMINE action to be taken contingent on the request for supplemental 2020 Census funding scheduled for Board of Supervisors consideration at the July 30, 2019 meeting.

Fiscal Impact (if any):

The grant proposals would be funded contingent on the approval of the request for supplemental 2020 census funding.

Attachments
Draft RFP