Agenda

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C. 1

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	July 30, 2019

Contra

Costa

County

Subject:

Contract Amendment #3 for the 2016 On-Call Trucking Services Contract for Various Road and Flood Control Maintenance Work, Countywide.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 07/30/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Caroline Tom 925 313-7007

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 30, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Dillard Trucking, Inc., effective July 30, 2019, to increase the payment limit by $350,000 to a new payment limit of $950,000, with no change to the term November 8, 2018 to November 8, 2019 for the 2016 On-Call Trucking Services Contract for Various Road and Flood Control Maintenance Work, Countywide.

FISCAL IMPACT:

Contract Amendment #3 will increase the contract payment limit from $600,000 to $950,000, which is funded by 100% Local Road and Flood Control Funds.

BACKGROUND:

On November 8, 2016, the County awarded one on-call contract to Dillard Trucking, Inc. for trucking services consisting of trucks and operators to support road and flood control maintenance repair work, for a total allotted amount of $300,000, with a completion time of 1 year from the effective date of November 8, 2016, with the option of two one-year extensions. Amendment No. 1 extended the completion date from November 8, 2017 to November 8, 2018 and was approved by the Board of Supervisors on December 19, 2017. Amendment No. 2 extended the contract completion date from November 8, 2018 to November 8, 2019, and increased the payment limit from $300,000 to $600,000; the Board of Supervisors approved Amendment No. 2 on July 24, 2018.

The County chip seal operation will require the use of trucking to transfer rock to the job sites. The existing payment limit for this contract is close to being exceeded due to prior and preliminary work that has been issued. To accommodate the requirements of the chip seal operation and future routine trucking needs, it is necessary to increase the contract payment limit. Amendment No. 3 is increasing the payment limit from $600,000 to $950,000.

CONSEQUENCE OF NEGATIVE ACTION:

If Amendment No. 3 is not approved, the Public Works Department may be unable to complete routine road and flood control maintenance work in a timely manner.