Agenda

Return

C.135

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	July 9, 2019

Contra

Costa

County

Subject:

Clarification of Board Action of May 21, 2019 (Item C.77)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 07/09/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:

Elaine Burres 608-4960

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 9, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE clarification of board action of May 21, 2019 (Item C.77) which executed a purchase order with Integrated Archive Systems in an amount not to exceed $340,875 and to execute a license and support agreement with Rubrik to procure backup appliances and support. The Employment and Human Services Department seeks to change the payment limit from $340,875 to $379,653 and to change the term from May 15, 2019 through May 14, 2022 to a new term of July 15, 2019 through July 14, 2022.

FISCAL IMPACT:

Clarification of contract amount from $340,875 to $379,653 to be paid with 5% County, 52% State, and 43% Federal funds.

BACKGROUND:

Employment and Human Services Departments (EHSD's) Information Technology Unit, will purchase Rubrik back up appliances through reseller, Integrated Archive Systems. EHSD's current backup appliances have reached their end of useful life and are becoming unreliable. EHSD, in conjunction with the Department of Information Technology (DoIT), evaluated vendors to provide a replacement, with Rubrik being recommended as the new County standard. The purchase of maintenance and support with payment of $340,875 was initially to be made in one payment. However, the Information Technology Unit was informed the payment would require 3 separate payments, eliminating an originally calculated discount totaling $38,778 and changing the contract term.

CONSEQUENCE OF NEGATIVE ACTION:

Without clarification the original board order would reflect an incorrect payment limit and agreement term and would prevent the Department from having the necessary authority to execute the purchase order at the correct amount and term.