Agenda

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INTERNAL OPERATIONS COMMITTEE

Meeting Date:	07/10/2017
Subject: Triennial Advisory Body Review – Phase III Status Update
Submitted For:	David Twa
Department:	County Administrator
Referral No.:	IOC 17-X
Referral Name:	Advisory Body Triennial Review
Presenter:	Jami Napier, Chief Asst. CoB	Contact:	Jami Napier (925) 335-1908

Information

Referral History:

The Board of Supervisors is the governing authority for a large number of boards, commissions and committees serving a variety of governmental functions, both mandatory and discretionary. The Board approved Resolutions (2012/497 and 2012/498) to formalize a "triennial sunset review process" of these bodies so that a third of the total are reviewed annually. The Board approved Phase I of this review on December 5, 2016, and Phase II on March 21, 2017. Jami Napier presented Phase III of this review at the IOC meeting of June 12, 2017. Recommendation #1 was for staff to report back in July, 2017 with a plan to increase outreach for filling vacant Board committees and commissions. Recommendation #2 was for staff to provide refresher training to employees staffing committees on administrative and fiscal requirements and procedures.

Referral Update:

Recommendation #1: Staff in both Clerk of the Board and the Office of Communications and Media will be meeting with the Board Chiefs of Staff at their August 11, 2017 meeting to begin working on new ways to advertise openings in each District. Ideas that have already been proposed are monthly reports by Clerk of the Board provided to each Chief of Staff listing all of the current and soon to be expiring vacancies. Another idea is the Office of Communications and Media creating seat specific announcements with unique templates to help diversify the advertising. Meeting with the Chiefs of Staff and soliciting their needs will help to ensure that County staff best helps each District with their goals of encouraging diverse representation. Office of Communications and Media has also offered to use countywide social media channels to help with recruitment.

Recommendation #2: Staff in the Office of the Auditor-Controller and the Clerk of the Board are working together on a PowerPoint training titled ‘Fiscal Procedures and Administrative Requirements for Contra Costa County Municipal Advisory Councils (MACs)". This training will be for all staff that work with the MACs. Currently this training is scheduled for early September, 2017. Sandi Bewley, Office of the Auditor-Controller and Jami Napier, Clerk of the Board will co-present the training.

Recommendation(s)/Next Step(s):

ACCEPT the Phase III Triennial Advisory Body Review status update summarized above.

Fiscal Impact (if any):

None.

Attachments
No file(s) attached.