Agenda

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C.114

To:	Board of Supervisors
From:	David Twa, County Administrator
Date:	July 11, 2017

Contra

Costa

County

Subject:

CONTRACT AMENDMENT FOR PROJECT MANAGEMENT AND TECHNICAL CONSULTATION FOR AUTOMATED WARRANT SYSTEM REPLACEMENT PROJECT

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 07/11/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Julie DiMaggio Enea (925) 335-1077

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 11, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Administrator or designee to execute a contract amendment with PRI Management Group, Inc., to extend the term from July 31, 2017 through June 30, 2018 and increase the payment limit by $33,005 to a new payment limit of $181,030 to provide additional project management and technical consultation for the project to replace the County's automated warrant system.

FISCAL IMPACT:

FISCAL IMPACT: (CONT'D)

The cost of the contract is funded through a penalty assessment on failure to appear/failure to pay on Vehicle Code violations. The penalty assessment raises about $150,000 per year and was meant to be supplemented, if necessary, by city and county contributions in order to operate a countywide coordinated system. The penalty assessment is restricted to the development and maintenance of warrant information systems and was prompted by a statewide recognition of the outstanding warrant problem and the need for warrant reform. The system manages court-ordered warrants, and failure to appear warrants, and provides the ability to print warrant reports and abstracts (permission to arrest).

The funds are budgeted in Department 0260 and there is sufficient accumulated balance to cover the contract cost.

BACKGROUND:

Contra Costa County seeks to replace its legacy Justice Automated Warrant System (JAWS). The JAW’s IBM AS400 system 2009 hardware and software will reach the end of its production life cycle on September 30th. The County Administrator is seeking a replacement warrant management system (WMS), which must be highly-available, web-based, multi-user, and in a CJIS hosted environment. The proposed WMS must provide the ability to restrict editing of warrant data by agency. More than 25 local law enforcement and justice agencies rely daily on the availability and performance of the WMS.

The County Administrator's Office engaged a Project Manager and IT Consultant to assist with this project. PRI Management Group is a management consultancy specializing solely in law enforcement records management and IT services. PRI has been in business since 2008 and has provided training and/or consulting solutions to over 1300 agencies. One of the three experts to be assigned to the County's project has direct knowledge of, and experience with, the JAWS.

In order to complete project, we have determined that additional tasks and hours of consultation and technical assistance will be required. We are, therefore, recommending an extension of the contract term through June 30, 2018 and an increase to the payment limit of $33,005.

CONSEQUENCE OF NEGATIVE ACTION:

Should the Board elect not to approve the contract, the County Administrator will not have the requisite expert resources to support the system replacement project. Failure to replace the aging system will jeopardize the availability of the warrant system to all local law enforcement agencies.