Agenda

Return

C.106

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	July 11, 2017

Contra

Costa

County

Subject:

Approve and Authorize Amendment No.1 to Consulting Services Agreement with Hawley, Peterson & Snyder, Architects for As-Needed Architectural Services

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 07/11/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Ramesh Kanzaria, (925) 313-2000

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 11, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Amendment No. 1 to the Consulting Services Agreement effective July 11, 2017, with Hawley, Peterson & Snyder, Architects, to increase the payment limit by $400,000 to a new payment limit of $900,000, and to extend the termination date to April 26, 2019, to continue to provide as-needed architectural services for various facilities projects, Countywide.

FISCAL IMPACT:

100% various funds. Projects will be assigned to Hawley, Peterson & Snyder, Architects when there is an approved project and funding.

BACKGROUND:

On April 26, 2016, the Board of Supervisors approved an as-needed Consulting Services Agreement with Hawley, Peterson & Snyder, Architects (“HPS”) in the amount of $500,000.

HPS is performing architectural services on the ongoing West County Health Center Expansion project, including possible re-design, and other possible healthcare projects at the Contra Costa Regional Medical Center.

The contract payment limit of $500,000 has nearly been reached. Amendment No. 1 is necessary to provide for the additional costs associated with the completion of design services, including bidding and permit phases, County Building Inspection plan check/permitting, and construction administration for these ongoing projects.

HPS is familiar with these active projects, and the design and construction of typical building type and health care facilities; therefore, it is recommended that the contract amendment be awarded at this time.

The additional funds made available to pay HPS will be used for additional projects which include remodels, tenant improvements, additions, modernization, mechanical, electrical, and plumbing upgrades, and code-related improvements. Projects may also include investigations, studies, and reports. Some of the anticipated projects include those identified in the County's FLIP projects under the recent budget allocation for capital projects and deferred maintenance. Having this as-needed agreement in place will allow the design phase to commence sooner and provide for a shorter project completion schedule.

CONSEQUENCE OF NEGATIVE ACTION:

If this amendment is not approved, projects currently in process will be delayed, which will ultimately result in higher project costs.