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C. 12

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	July 12, 2016

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE Advertisement of El Sobrante Mini Park Improvements 4191 Appian Way, El Sobrante, CA.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 07/12/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:

Jason Chen, Special Districts 925-313-2299

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 12, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

1. APPROVE the design and bid documents, including the plans and specifications, for the El Sobrante Mini Park Improvements, 4191 Appian Way, El Sobrante, CA. [County Project No. 7757-6X5035] (District I)


2. AUTHORIZE the Public Works Director, or designee, to solicit bids to be received on or about August 11, 2016 and issue bid addenda, as needed, for clarification of the bid documents, provided the involved changes do not significantly increase the construction cost estimate.

RECOMMENDATION(S): (CONT'D)

3. DIRECT the Clerk of the Board to publish, at least 14 calendar days before the bid opening date, the Notice to Contractors in accordance with Public Contract Code Section 22037, inviting bids for this project.

4. DIRECT the Public Works Director, or designee, to send notices by email or fax and by U.S. Mail to the construction trade journals specified in Public Contract Code Section 22036 at least 15 calendar days before the bid opening.

FISCAL IMPACT:

Funding for this project is provided by East Bay Regional Park District Measure WW Local Grant Program (65%), Park Dedication Funds (27%) and Library Funds (8%).

BACKGROUND:

Plans and specifications for the project have been prepared for the Public Works Department by Callander Associates and filed with the Clerk of the Board by the Public Works Director. The construction cost estimate is $640,000.00 and the general prevailing wage rates are on file with the Clerk of the Board of Supervisors and will be the minimum rates paid on this project.

Voter approved Measure WW allocated grant funds to local parks for improvements. Special Districts met with the Supervisor Gioia’s Staff, El Sobrante Library Staff, and members of SPAWNERS to develop the proposed improvements at El Sobrante Mini Park. The purpose of the work is to rehabilitate the existing parking lot and renovate existing landscape and recreational facilities on the County land adjacent to the El Sobrante Library. The existing recreational facilities include gardens (reading, demonstration, and memorial), landscaped walkways along Appian Way and Garden Road, and landscaped pathways leading to a riparian interpretive trail along San Pablo Creek. The work will remove the deteriorating parking lot surface and replace it with pervious asphalt to meet County C.3 Clean Water requirements, renovate the existing landscaping along all the above mentioned landscaped walkways and improve landscaping around the reading garden. An existing open space located at the rear of the library will be converted into a plaza with a raised podium for events. Upkeep of the improvements will be part of the routine maintenance of County facilities.

The Board found this project is a California Environmental Quality Act (CEQA), Class 2(c) Categorical Exemption, pursuant to Section 15302(c) of the CEQA Guideline during the February 11, 2014 board meeting.

CONSEQUENCE OF NEGATIVE ACTION:

If the project is not approved, the grant funds would be diverted to another agency project and project would not be constructed.