Agenda

Return

C. 36

To:	Board of Supervisors
From:	Joseph E. Canciamilla, Clerk-Recorder
Date:	July 21, 2015

Contra

Costa

County

Subject:

Add one Election Services Manager position in the Election Division of the Clerk-Recorders Office

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 07/21/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Federal D. Glover, District V Supervisor

Contact:	Scott Konopasek, 925-335-7808
cc:	Tanya Williams James Hicks Lashonda Smith Debi Cooper Scott Konopasek Gladys Scott Reid

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 21, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

ADOPT Position Adjustment Resolution No. 21692 to add one (1) Election Services Manager (EBSA) (represented) position at salary plan and grade ZA5 1776 ($6,459 - $7,851) in the Clerk-Recorder-Elections Department, Elections Division.

FISCAL IMPACT:

100% General Fund; added costs are offset by savings from position vacancies.

BACKGROUND:

The classification of Election Services Manager (ESM) was established and a position added in 2006. Previous to its creation, no equivalent class existed. We have assessed the effectiveness of the job description and its role in the current organization and have identified several shortcomings, which the addition of a second position is intended to address. Learning from the experiences and history of the position, we are dividing the functional teams in the division into a “services” group and an “operations” group and are proposing to have an ESM over each group. The second ESM combined with the organizational change will resolve the issues of over-commitment of the current ESM position by reducing the span of control by half.

CONSEQUENCE OF NEGATIVE ACTION:

If this action is not approved, the Elections Division will not be able to reorganize to more effectively plan and supervise election operations in the more dynamic environment.