Agenda

Return

C.134

To:	Board of Supervisors
From:	Marla Stuart, Employment and Human Services Director
Date:	June 21, 2022

Contra

Costa

County

Subject:

2021-22 Richmond Elementary School, Inc. State Preschool Childcare Services Contract Amendment 1

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/21/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

V. Kaplan, (925) 608-5052

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 21, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Richmond Elementary School, Inc., including modified indemnification language, to decrease the payment limit by $28,950.36 to a new payment limit of $356,336.64, to include a 7.5% administration cost reduction not reflected on the previously approved Board Order (C. 40) on May 10, 2022, with no change to the term July 1, 2021 through June 30, 2022.

FISCAL IMPACT:

$356,336.64: This contract is 100% funded by State funding from the California Department of Education, all of which is already budgeted in FY 2021-22. No County match is required. (100% State)

BACKGROUND:

Contra Costa County receives funds from California Department of Education (CDE) to provide State Preschool services to program eligible County residents. In order to provide a wider distribution of services to County residents, the Department contracts with a number of community-based organizations. The State requires an indemnification clause with County subcontractors wherein the subcontractor holds harmless the State and its officers for any losses. On July 13, 2021 (C. 53), the Board of Supervisors approved a contract with Richmond Elementary School, Inc., in an amount not to exceed $272,640 to provide a wider distribution of services to County residents. Approval of this contract allows the provision of childcare services for forty-eight (48) children enrolled in Richmond College Prep preschool programs.

On October 5, 2021 and January 12, 2022, the Employment and Human Services Department (EHSD) received notifications of amendments for 2021-2022 from the CDE due to the increase in the Child Day of Enrollment rate. This amendment is to pass through the State daily reimbursement rate increase from $28.40 to $32.63 for the period July 1, 2021 through December 31, 2021 and change reimbursement rate from $32.63 to $46.03 for the period January 1, 2022 through June 30, 2022. On February 1, 2022, the Board of Supervisors approved the state increase (C.43) from CDE.

On May 10, 2022 (C.40), the Board of Supervisors approved a contract amendment with Richmond Elementary School to increase the total payment limit to $385,287. However, the payment limit of $385,287 is incorrect due to a clerical error of not withholding a 7.5% CSB administration cost. Therefore, this Board Order requests to reduce the total contract amount from $385,287 to $356,336.64 to include the 7.5% administrative cost.

The Community Services Bureau (CSB) administers a 7.5% administration cost per CDE rate based on Richmond Elementary School Program Model of part time, part year. Therefore, the rates that were used to calculate the payment limit of $356,336.64 were increased to a rate of $30.18 for the period July 1, 2021 through December 31, 2021 and a rate of $42.57 for the period January 1, 2022 through June 30, 2022, which included the 7.5% administrative cost.

CONSEQUENCE OF NEGATIVE ACTION:

If not approved, County will not be able to more widely distribute childcare availability through partnership with community based agencies.

CHILDREN'S IMPACT STATEMENT:

The Employment and Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County.