Agenda

Return

C.129

To:	Board of Supervisors
From:	Marla Stuart, Employment and Human Services Director
Date:	June 21, 2022

Contra

Costa

County

Subject:

2022 YMCA of the East Bay Head Start/Early Head Start and Early Head Start-Childcare Program Childcare Services Contract

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/21/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

CSB (925) 681-6389

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 21, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Young Men’s Christian Association of the East Bay (dba YMCA of the East Bay), in an amount not to exceed $3,203,750 to provide Head Start/Early Head Start and Early Head Start-Childcare Program services for the term July 1, 2022 through December 31, 2022.

FISCAL IMPACT:

$3,203,750, all of which is budgeted in FY 2022-23. 15% is federally funded by U.S. Department of Health and Human Services, Administration for Children and Families (ACF). 85% is State funded by California Department of Education (CDE) and California Department of Social Services (CDSS). There is no County match. CFDA No. 93.600.

BACKGROUND:

On January 21, 2022, the Contra Costa County Employment and Human Services Department (EHSD), Community Services Bureau (CSB), issued Request for Proposals (RFP) #1184, making available up to $1,160,876 for a qualified organization to deliver Head Start (HS) services as a delegate agency serving 257 eligible children and their families in east Contra Costa County for the period July 1, 2022 through December 31, 2022.

BACKGROUND: (CONT'D)

Additionally, up to $2,425,499 in State Childcare Partnership funds from California Department of Education (CDE) and California Department of Social Services (CDSS) is available through an initial six-month partnership to provide infant, toddler, and preschool child development services to 341 eligible children. The amount for the State Childcare Partnerships has increased from $2,425,499 to $3,203,750 due to rate increases. The CDE issued two rate increases for which the Board of Supervisors (BOS) approved revenue contract amendments on February 1, 2022 (C. 43) and March 1, 2022 (C. 26). The CDSS issued a Cost-of-Living Adjustment (COLA) for which the Board of Supervisors approved the revenue contract amendment on February 1, 2022 (C. 48).

The proposal submitted by the YMCA of the East Bay to serve as the delegate agency and to operate a Head Start program in the eastern portion of Contra Costa County was reviewed by six experts in the field. The consensus was that the proposal was comprehensive and concordant with the needs of the population in that geographical area of Contra Costa County.

During a special meeting on April 6, 2022, the Policy Council recommended approving the award of the delegate agency contract to YMCA of the East Bay. On April 12, 2022 (C. 93), the Board of Supervisors approved negotiations with YMCA of the East Bay to develop a delegate contract in an amount not to exceed $1,160,876 to serve the eastern portion of Contra Costa County.

A separate Board Order to approve an initial six-month contract with YMCA of the East Bay in an amount not to exceed $1,160,876 to serve as the delegate agency and operate a Head Start program in east Contra Costa County for the period July 1, 2022 through December 31, 2022 is also on the June 21, 2022 Board agenda.

This Board Order will authorize a contract with YMCA of the East Bay in an amount not to exceed $3,203,750 to provide Head Start/Early Head Start and Early Head Start-Childcare Program services for the term July 1, 2022 through December 31, 2022. The combination of all these funds will allow the YMCA of the East Bay to serve 498 families. Both contracts were awarded from RFP #1184.

Services will be delivered through 6-month contracts as stipulated in RFP #1184. Over the next 6-months, EHSD will begin negotiating with the YMCA of the East Bay for a 12-month contract to provide continuity of services.

CONSEQUENCE OF NEGATIVE ACTION:

If not approved, County will not be able to more widely distribute childcare availability through partnership with community-based agencies.

CHILDREN'S IMPACT STATEMENT:

The Employment and Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County.