Agenda

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C. 1

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	June 7, 2022

Contra

Costa

County

Subject:

Contract Amendment #1 for the On-Call Fencing Services Contracts for Various Road, Flood Control, Airport and Facilities Maintenance Work, Countywide

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/07/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Caroline Tom, (925) 313-7007

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 7, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute contract amendments with Alta Fence Co. and Crusader Fence Company, LLC, to extend the term from June 8, 2022 through June 8, 2023, for each contract, with no change to the payment limit for the On-Call Fencing Services Contracts for Various Road, Flood Control, Airport and Facilities Maintenance Work, Countywide.

FISCAL IMPACT:

These on-call contracts were funded 100% by Local Road, Flood Control District, Airport Enterprise, and General Funds. This action is only to extend the contract and not to increase the payment limit. (No fiscal impact)

BACKGROUND:

On June 8, 2021, the County awarded two (2) on-call contracts for fencing services for various road, flood control, airport and facilities maintenance work, to supplement Public Works Maintenance crews during routine and emergency work, and to perform work that may be time-sensitive and may require specialized equipment and skills. These contracts have a term of one year, with the option of two one-year extensions.

The contracts were awarded in the priority below, became effective on June 8, 2021, and are set to expire on June 8, 2022.


1) Alta Fence Co., in a not-to-exceed amount ($400,000.00) and unit prices submitted in the bid ($1,524,00 Total Unit Price);

2) Crusader Fence Company, LLC, in a not-to-exceed amount ($400,000) and unit prices submitted in the bid ($3,028.00 Total Unit Price).

To retain the services of, and to enable timely payment to, Alta Fence Co. and Crusader Fence Company, LLC, the Public Works Director recommends that the Board approve Contract Amendment #1 and authorize the Public Director, or designee, to sign Contract Amendment #1 for the County. This amendment will extend the completion dates for each contract from June 8, 2022 to June 8, 2023. There are no changes to the maximum payment limits.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to approve the contract amendment may prevent the Public Works Department from completing routine and emergency road, flood control, airport and facilities maintenance work in a timely manner.