Agenda

Return

C. 90

To:	Board of Supervisors
From:	Marla Stuart, Employment and Human Services Director
Date:	June 21, 2022

Contra

Costa

County

Subject:

2021-2022 We Care Services for Children State Preschool Services Contract Amendment 1

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/21/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

M. Wagoner, 925-608-4864

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 21, 2022
,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with We Care Services for Children to increase the payment limit by $78,419.52 to a new payment limit of $323,795.52 due to increased daily childcare rates from the state with no change to term July 1, 2021 through June 30, 2022.

FISCAL IMPACT:

$323,795.52: 100% State funds from the California Department of Education, all of which is budgeted in FY 2021-22. No County match.

BACKGROUND:

Contra Costa County receives funds from California Department of Education (CDE) to provide State Preschool services to program eligible County residents. In order to provide a wider distribution of services to County residents, the Department contracts with a number of community-based organizations. The State requires an indemnification clause with County subcontractors wherein the subcontractor holds harmless the State and its officers for any losses.

On June 22, 2021 (C.124), the Board of Supervisors approved the agreement with We Care Services for Children in an amount not to exceed $245,376 to allow the provision of State Preschool services to forty-eight (48) program-eligible children and families enrolled in the Contractor’s preschool programs for the term of July 1, 2021 through June 30, 2022.

The Employment and Human Services Department (EHSD) received notifications of amendments from CDE for 2021-2022 on October 5, 2021 and January 12, 2022 due to the increase in the Child Day of Enrollment rate. This amendment is to pass through the State daily reimbursement rate increase from $28.40 to $32.63 for the period July 1, 2021 through December 31, 2021 and change reimbursement rate from $32.63 to $46.03 for the period January 1, 2022 through June 30, 2022.

On February 1, 2022 (C.43), the Board of Supervisors approved the state increase from CDE. The Community Services Bureau (CSB) administers a 7.5% administration cost per CDE rate based on We Care program model of part time, part year. Therefore, the rates that were used to calculate the payment limit of $323,795.52 for the contract amendment were increased to a rate of $30.18 for the period July 1, 2021 through December 31, 2021 and $42.57 for the period January 1, 2022 through June 30, 2022, which included the 7.5% CSB administrative cost.

CONSEQUENCE OF NEGATIVE ACTION:

If not approved, County will not be able to pass through the changes of reimbursement rates to the Contractor.

CHILDREN'S IMPACT STATEMENT:

The Employment and Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County.