Agenda

Return

C. 78

To:	Board of Supervisors
From:	Marla Stuart, Employment and Human Services Director
Date:	June 21, 2022

Contra

Costa

County

Subject:

2021-22 San Ramon Valley Unified School District State Preschool Childcare Services Agreement Amendment

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/21/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Stan Hakes (925) 608-4961

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 21, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute an inter-agency agreement amendment with San Ramon Valley Unified School District to increase the payment limit by $71,283 to a new payment limit of $316,659, in order to update and pass through the increased daily reimbursement rate established by the California Department of Education for providing State Preschool services, with no change to the term July 1, 2021 through June 30, 2022.

FISCAL IMPACT:

This contract in the amount of $316,659 is 100% funded by State funding from the California Department of Education, all of which is already budgeted in FY 2021-22. No County match is required.

CONSEQUENCE OF NEGATIVE ACTION:

If not approved, County will not be able to pass through the change of reimbursement rate to the Contractor.

BACKGROUND:

Contra Costa County receives funds from California Department of Education (CDE) to provide State Preschool services to program eligible County residents. In order to provide a wider distribution of services to County residents, the Department contracts with a number of community-based organizations. The State requires an indemnification clause with County subcontractors wherein the subcontractor holds harmless the State and its officers for any losses.

On May 18, 2021 (C.49), the Board of Supervisors approved the agreement with San Ramon Valley Unified School District in an amount not to exceed $245,376 to allow the provision of vital preschool and childcare services to forty-eight (48) program eligible children enrolled in the Contractor’s preschool programs.

The Employment and Human Services Department (EHSD) received notification from CDE about increases to the Child Day of Enrollment rate for program year 2021-2022. The notices were received on October 5, 2021 and January 12, 2022, and the Board approved the revenue amendment from CDE on February 1, 2022 (C.43).

This Board Order is to approve an amendment to the interagency agreement with San Ramon Valley Unified School District in order to update and pass through the current increased daily reimbursement rate established by the California Department of Education for providing State Preschool services. The amendment will increase the daily rate from $28.40 to $30.18 for the period July 1, 2021 through December 31, 2021 and then a second increase to $42.57 for the period January 1, 2022 through June 30, 2022. The Community Services Bureau (CSB) administers a 7.5% administration cost per child daily equivalent (CDE) rate based on San Ramon Valley Unified School District program model of part time, part year. Therefore, the rates that were used to calculate the payment limit of $316,659 were increased to a rate of $30.18 for the period 7/1/2021-12/31/21 and a rate of $42.57 for the period 1/1/22-6/30/22, which included the 7.5% administrative cost.

CHILDREN'S IMPACT STATEMENT:

The Employment and Human Services Department Community Services Bureau supports three of Contra Costa County’s five community outcomes - Outcome 1: Children Ready for and Succeeding in School, Outcome 3: Families that are Economically Self-sufficient, and Outcome 4: Families that are Safe, Stable, and Nurturing. These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County.