Agenda

Return

C. 17

To:	Board of Supervisors
From:	Keith Freitas, Airports Director
Date:	June 22, 2021

Contra

Costa

County

Subject:

REJECT bids and RE-ADVERTISE the Buchanan Field Security Upgrades Project, Concord

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/22/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Keith Freitas (925) 681-4200

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 22, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

In connection with the Buchanan Field security upgrades project:

REJECT all bids received on April 20, 2021, and ORDER any bid bonds posted by the bidders to be exonerated and any checks or cash submitted for security to be returned; and

RECOMMENDATION(S): (CONT'D)

AUTHORIZE the Public Works Director, or designee, to re-advertise the project (County Project No.:4855-4663-SAS-6X5342; FAA Project No.:03-06-0050-027).

FISCAL IMPACT:

No financial impact.

BACKGROUND:

In November 2020, the Board authorized a contract to design security upgrades at Buchanan Field Airport. In June 2020, the Board authorized the Director of Airports to apply for funding for the project from the Federal Aviation Administration (FAA) and the California Department of Transportation – Division of Aeronautics (Caltrans). In February 2021, the Board authorized the construction of the security upgrades. Plans and specifications for the project were prepared by a professional engineer and filed with the Public Works Department. The Public Works Director then solicited bids. On April 20, 2021, the Public Works Department received bids from the following contractors:

Golden Bay Fence Plus Ironworks, Inc., $5,806,686.00
Crusader Fence Company, LLC, $5,797,711.00
Sloan Security Company, LLC, $6,411,352.00
St. Francis Electric, LLC, $7,783,331.31

The original design engineer’s cost estimate for the project was $2,728,175. Since the lowest bid received April 20, 2021, was more than double the engineer’s cost estimate and the FAA is unable to provide additional funding for the project as originally designed, the project cannot be completed. All four bids received were significantly above the Engineer's Estimate for the project ($2,728,175), so staff has determined that rejection of bids and re-bidding would be in the County's best interest. Therefore, the Public Works Director recommends to the Board of Supervisors to exercise its discretion to reject all bids pursuant to the Notice to Bidders; and authorize the Public Works Director to re-advertise the above project.

Staff recommends the preparation of revised plans and specifications based on a reduced scope of work that corresponds to the currently available FAA grant funding. The revised projects scope would separate the project into two phases. The second phase of the project would be completed when additional FAA funding is available.

CONSEQUENCE OF NEGATIVE ACTION:

If re-advertising of the project is not authorized, the first phase of the project will not be constructed this year and this year’s FAA funding will be forfeited.