Agenda

Return

C.150

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	June 22, 2021

Contra

Costa

County

Subject:

Renew Agreement with Northwoods Consulting Partners, Inc. for Compass Pilot Software

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/22/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Nancy Hager (925) 608-4966

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 22, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Northwoods Consulting Partners, Inc. to increase the contract payment limit by $941,000 to a new contract payment limit of $8,755,843, for continued systems access and software services support for Compass Pilot, the Employment and Human Services Department's document management system, for the period July 1, 2021 through June 30, 2022.

FISCAL IMPACT:

$8,755,843 including contract amendment amount of $941,000 to be funded by 6% County, 36% State, 58% Federal.

BACKGROUND:

The Employment and Human Services Department (EHSD) entered into a contract with Northwoods Consulting Partners, Inc. in December 2012 to convert to, and implement a document management system, Compass Pilot. The document management system provides functionality and a database for on-line case storage, retrieval, and transfer of critical documents required to determine and verify eligibility to all benefit programs administered by EHSD, and meet State mandated case management requirements.

BACKGROUND: (CONT'D)

Funding of the contract for the period of July 1, 2021 through June 30, 2022 is necessary for staff's continued access to the system to perform critical and daily tasks to receive basic software support for business continuity, and additional software licenses as needed. In addition, the Contract provides for funding of system changes and technical consultation services for which Compass Pilot document images, data, and functionality are key components.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to make payment to the Contractor for systems access and support will disrupt operations required to administer County benefit programs and provide customer service.