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C.149
To: Board of Supervisors
From: Marc Shorr, Chief Information Officer
Date: June  22, 2021
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: APPROVE and AUTHORIZE the Purchasing Agent on behalf of the Chief Information Officer, to issue a purchase order to Ricoh USA, Inc. for two printers.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On:   06/22/2021
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Marc Shorr, 925-608-4071
cc: Nancy Zandonella     Michelle Colefield    
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     June  22, 2021
Monica Nino, County Administrator
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Chief Information Officer, Department of Information Technology, a purchase order with Ricoh USA, Inc. in an amount not to exceed $255,000, for the purchase of two Ricoh Pro 7200e printers.   

FISCAL IMPACT:

The cost for this purchase will be covered within the departments budget for FY 21/22 (100% General Fund).  
BACKGROUND:

The Department of Information Technology (DoIT) provides enterprise printing services for several county departments. Printing services include County tax bills, Health Services timecards, CalWIN account letters as well as payments to vendors. The two existing mainframe printers which currently provide these services are over ten years old and require frequent repair or maintenance to keep them operational and lack many of the new innovations that would allow the County to provide printing services at a lower cost, in a more efficient manner. The new printers will allow for the elimination of pre-printed forms which are extremely costly and require data calibration and will have the capability to improve quality while eliminating costly waste. This purchase includes all accessories, installation, training and configuration.   
CONSEQUENCE OF NEGATIVE ACTION:

If this purchase is not approved, the department runs the risk of losing enterprise printing capability for critical County departments.
CHILDREN'S IMPACT STATEMENT:

  

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