Agenda

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C. 2

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	June 22, 2021

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE payment to Statewide Construction Sweeping, Inc. for sweeping services provided on County-maintained roads.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/22/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Jocelyn LaRocque, 925 313-7008

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 22, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Auditor-Controller, or designee, to issue payment in the amount of $12,280, to Statewide Construction Sweeping, Inc., for street sweeping services of County-maintained roads, Brentwood, Byron, Knightsen, and San Ramon areas.

FISCAL IMPACT:

100% Local Road Funds.

BACKGROUND:

The Public Works Department (“Public Works”) applied a chip seal to several County-maintained roads as part of the 2020 Single and Double Chip Seal operations. The chip seal operations concluded in August 2020. Aggregate material applied as part of the chip seal operations can typically become dislodged during the initial curing period as well as a few days after. To remove residual loose aggregate material the roads are swept again after the chip seal operations conclude. Given that Public Works does not have the appropriate size of construction sweeper equipment for this type of work, Public Works obtained the sweeping services of Statewide Construction Sweeping, Inc. (“Statewide”) to sweep any residual loose aggregate materials.

BACKGROUND: (CONT'D)

Between the months of August and December of 2020, Public Works contacted Statewide to sweep County-maintained roads that received a chip seal, which are roads located in the Brentwood, Byron, Knightsen, and San Ramon areas. Rock and debris on various roadways required immediate sweeping to eliminate hazards and prevent potential safety issues. The department did not have the necessary equipment to respond to the situation and at the time was in the process of advertising for a new contract for sweeping services. Given the immediate and necessary need to abate the roadways, Statewide Construction Sweeping, Inc. was asked to provide this one-time service. Statewide swept the roads as requested, and this recommended action is to reimburse Statewide for the services already performed.

CONSEQUENCE OF NEGATIVE ACTION:

The County will not be able to pay Statewide for the costs and services already rendered to sweep County-maintained roads and property.