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C.141
To: Board of Supervisors
From: Marc Shorr, Chief Information Officer
Date: June  8, 2021
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: APPROVE and AUTHORIZE the Chief Information Officer to execute a contract amendment with Ontario Systems, LLC
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On:   06/08/2021
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Marc Shorr, 925-608-4071
cc: Nancy Zandonella    
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     June  8, 2021
Monica Nino, County Administrator
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, Department of Information Technology, or designee, to execute a contract amendment with Ontario Systems, LLC, to extend the term from May 31, 2021 to May 30, 2022 and increase the payment by $129,600 from $122,500 to a new payment limit of $252,100 to provide for continued database administration and application configuration for the RPCS (Regional Plus Collection System) Managed Services.  

FISCAL IMPACT:

The cost for this contract is charged to the Employment and Human Services Department and funded by various revenue sources (60% Federal, 34% State, 6% County General Fund).  
BACKGROUND:

The Department of Information Technology (DoIT) contracted with Ontario Systems LLC in June 2020 to perform database administration and general software system application services for the RPCS Managed Services software utilized by the Employment and Human Services Department. The contractor provides general application configuration services including day end and month end processing, report processing and distribution, CalWin payment file processing and RPCS file management.   
  
The contract includes a special condition to the Limitation of Liability section of the General Conditions which caps liability of the Contractor from any cause that does not exceed the dollar amount paid by the County under this Contract during the six calendar months prior to such claim.   
CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, the department runs the risk of not processing CalWin payments timely.   
CHILDREN'S IMPACT STATEMENT:

  

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