Agenda

Return

C. 53

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	June 8, 2021

Contra

Costa

County

Subject:

Add One (1) Secretary-Advanced Level and Cancel One (1) Clerk-Senior Level positions in the Health Services Department

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/08/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Mary Jane De Jesus-Saepharn, (925) 957-5240
cc:	MJ Jo-Anne Linares Cheri Shipley Larita Clow Jocelyn Stortz Kristin Lucas

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 8, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

ADOPT Position Adjustment Resolution No. 25757 to add one (1) Secretary-Advanced Level (J3TG) (represented) position in salary plan and grade 3R2 1163 ($4,286.93 - $5,487.63) and cancel one (1) Clerk-Senior Level (JWXC) (represented) position number 9157 in salary plan and grade 3RX 1033 ($3,649.03 - $4,659.97) in the Health Services Department.

FISCAL IMPACT:

This action will have an annual cost increase of approximately $15,105 which includes $5,858 in pension cost. This will be fully funded by Environmental Health program fees.

BACKGROUND:

Historically, in the Environmental Health Services Division, the Clerical Supervisor provides administrative support directly to the Director of Environmental Health Services and the Assistant Director of Environmental Health Services. This support role to the Director and Assistant Director is in addition to the Clerical Supervisor's daily responsibility of supervising ten (10) clerical employees that cover front desk reception and provide clerical support to the various environmental health programs.

Due to the day-to-day operations of the sizeable clerical and the demands of clerical and administrative support of the programmatic professional staff, the Clerical Supervisor is often not able to simultaneously meets the supervisory responsibilities and the support needs of the Director and Assistant Director.

The addition of a Secretary-Advanced Level position would provide the Director and Assistant Director the much needed administrative support to conduct daily work quickly and efficiently. The Clerk-Senior Level position is cancelled to offset the cost.

CONSEQUENCE OF NEGATIVE ACTION:

If this actions is not allowed, the Director of Environmental Health Services and the Assistant Director of Environmental Health Services will lack the administrative support they need to better focus their efforts on executive-level planning and organizational development.