EHSD has a staff of just under two thousand employees. With such a large number of employees, EHSD has a designated personnel division with seven Human Resource Analyst, one of which supports Leave Management. The Leave Management Analyst requires clerical support in the performance of this task. The Clerk Experienced Level is a critical component of the leaves team in that this position supports the Analyst in notifying employees of Family Medical Leave designations, California Family Rights Act, Pregnancy Leave, Bonding leaves as well as eligibility and denials.
The clerk will prepare and monitor sending and returning FMLA documents that determine employee leave status. The clerk will also maintain the tracking log of all employees currently on leave in all six (6) of the bureaus within EHSD including Children and Family Services, Aging and Adult, Administration, Workforce Services, Workforce Development Board, and the Community Services Bureau. The Clerk Experienced Level will provide crucial support in the data entry of ECOtime, EHSD’s new system used to track leaves, and will manage the leaves team electronic mailbox. The Leaves Management Human Resource Analyst II, is dependent on the support, knowledge, and organization of the Experienced Level Clerk to ensure leave documents are processed in a timely manner to maintain notification, tracking and inform both employees and supervisors of the status of all staff currently on leave.
Currently, the department does not have a support clerk assigned to leave administration, leading to a substantial backlog. If this action in not approved the department will continue to struggle to meet federal and state guidelines in response time to employees.