Agenda

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C. 46

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	June 11, 2019

Contra

Costa

County

Subject:

Add one Administrative Services Assistant II position and cancel one Community & Media Relations Specialist position

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/11/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Adrienne Todd, (925) 313-2108
cc:	Adrienne Todd

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 11, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

ADOPT Position Adjustment Resolution No. 22467 to add one (1) Administrative Services Assistant II (APVA) (represented) position at Salary Plan and Grade ZB5 1475 ($5,290 - $6,430) and cancel one (1) Community and Media Relations Specialist (APTC) (represented) vacant position #17116 at Salary Plan and Grade TB5 1511 ($5,482 - $6,663) in the Public Works Department.

FISCAL IMPACT:

This action will result in an estimated annual cost savings of $10,573.

BACKGROUND:

The duties and responsibilities for contracting in the Facilities and Fleet Services Divisions of the Public Works Department have grown significantly over the last several years. Many of the services that were procured under purchase orders have been moved to contracts. While this is the appropriate way to procure services, it has increased the contract workload, which includes execution and monitoring of over 150 contracts that provide services to County buildings, fleet, recycling/surplus, and custodial services. In order to balance the workload, the Public Works Department requests to add an Administrative Services Assistant II (ASA II) for the Facilities Services Division. The ASA II will assist with contract solicitations, development of contracts through execution, monitoring contract expiration dates and payment limits, invoice tracking, and Labor Code 1771.1 compliance. The ASA II will be the contact for Facilities and Fleet staff for contracts in addition to assisting vendors with contract questions.

The Public Works Department has a vacant Community and Media Relations Specialist position that has never been filled. There has not been a need to fill this position because the Departmental Community and Media Relations Coordinator has assumed these responsibilities.

CONSEQUENCE OF NEGATIVE ACTION:

If this action is not approved, the Public Works Department will not have adequate staffing to address the increased workload in the contracting function.