Agenda

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C. 75

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	June 11, 2019

Contra

Costa

County

Subject:

California Works Information Network (CalWIN) Project, DXC Technology Company LLC

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/11/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Elaine Burres 608-4960

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 11, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chair of the Board, to execute a contract amendment with DXC Technology Company, LLC, to increase the contract payment limit by $3,811,856 for a new contract payment limit of $26,923,367 and to extend the contract termination date from January 31, 2020 to January 31, 2023 to provide system support, operation, and maintenance of the CalWIN System, as recommended by the Employment and Human Services Director.

FISCAL IMPACT:

The additional $3,811,856 will be paid against renewable annual allocations through the CalWIN budget available to the County for the full term of the State Automated Welfare System Project. Contra Costa County's pro rata share ($26,923,367) is 4.65% of the overall project cost ($578,997,140). The cost of the County's share will be covered by 4.35% County, 53.38% Federal, and 42.27% State funds.

BACKGROUND:

Conta Costa County has been using the California Welfare Information Network (CalWIN) since 2005. CalWIN is currently managed and operated by the Welfare County Data Systems (WCDS) Consortium, representing 18 counties in California. The CalWIN system supports the delivery of services to applicants and beneficiaries of the State of California's public assistance programs and other County programs. The system automates program enrollment, eligibility determination, benefits payroll, reporting, and other case management functionality.

WCDS provides support for the administration of programs including Medi-Cal, California Work Opportunity & Responsibility to Kids/Temporary Assistance to Needy Families (CalWORKs/TANF), CalFresh Supplemental Nutrition Assistance Program (SNAP), Cash Assistance Program for Immigrants (CAPI), Foster Care, Refugee Cash Assistance (RCA), Kinship Guardianship Assistance Program (KinGAP), California Food Assistance Program (CFAP), General Assistance/General Relief (GA/GR), Adoption Assistance, and other health and human services programs or subprograms.

WCDS has contracted with DXC Technology Company, LLC (formerly HP Enterprise Services) to provide development, maintenance, and operation of CalWIN to comply with regulatory and policy changes. Although CalWIN will be phased out by a single system, CalSAWS, for all 58 California counties, the new system will not be available until late 2022. Until then and through the transition to the new system, CalWIN must remain operational until all 18 Counties have completely converted to CalSAWS. This contract amendment and extension covers the transition period and will ensure continuous CalWIN support until the system is fully integrated into CalSAWS. CalSAWS is managed by a Joint Powers Authority (JPA), which will begin to operate on June 28, 2019. Approval of this contract amendment is needed before that date.

This board order will ensure that DXC and CalWIN provide required services from January 31, 2020 through January 31, 2023 for ongoing system support, development, maintenance, and operations. Approving this Board Order and signing the attached signature page will extend the contract from January 31, 2020 through January 31, 2023 to continue CalWIN operations and will increase the payment amount limit. The Chair of the Board of Supervisors for each of the 18 CalWIN Counties sign one joint agreement. County Counsel has reviewed and approved this agreement as to form, and the full contract is available upon request.

CONSEQUENCE OF NEGATIVE ACTION:

County is a member of the WCDS Consortium and has an obligation to participate and share the costs of operating CalWIN. Failure to provide the County's share would violate the terms that WCDS established with DXC and Consortium members.