Agenda

Return

C. 57

To:	Board of Supervisors
From:	Marc Shorr, Chief Information Officer
Date:	June 11, 2019

Contra

Costa

County

Subject:

Agreement for Radio Communication Services with City of Richmond

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/11/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

March Shorr, (925) 608-4071

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 11, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, Department of Information Technology, to execute a contract with the City of Richmond to permit the County Department of Information Technology to provide radio communications maintenance services to the City of Richmond at the rate of $134.50 per hour plus the cost of any materials and equipment for the period July 1, 2019 until terminated.

FISCAL IMPACT:

This agreement will result in revenue for DoIT's Telecommunications division.

BACKGROUND:

Effective, July 1, 2016, the County Department of Information Technology's (DoIT) Telecommunications Division executed an agreement with City of Richmond to provide radio communication services at the hourly rate of $128.00 through June 30, 2017. A second agreement was executed, effective July 1, 2017, through June 30, 2018, and a third agreement was executed, effective July 1, 2019, through June 30, 2019. Effective July 1, 2019, the Parties have agreed to execute a new agreement at the rate of $134.50 per hour, plus the cost of any materials and required equipment, with a scope of work allowing the County the right to, on an annual basis, adjust the hourly rates it charges City for radio services based on its costs to provide the Services, and will notify City in writing of any change in the hourly rate for subsequent fiscal years (July 1 to June 30), and City shall either: (i) countersign the COUNTY correspondence indicating agreement with the adjusted hourly rate set forth therein, or (ii) provide County with a notice of termination under Section 9 (Termination) of the Agreement.

Under this agreement, upon request, County Department of Information Technology's (DoIT) Telecommunications Division will continue to provide the City of Richmond with professional telecommunications and related radio programming services for the City of Richmond's subscriber console units, radio equipment changes and repair to dispatch radio consoles, mobile, and portable radios. The County may terminate the agreement at any time.

The County has provided such services to the City of Richmond since 2014.

In accordance with Administrative Bulletin No 104, no action shall be taken to initiate new or expanded programs or projects (such as providing services to another governmental entity for a fee) unless approved by the Board of Supervisors in advance. The County Administrator's Office has reviewed this request and recommends approval.

CONSEQUENCE OF NEGATIVE ACTION:

A decision to not approve the recommendation will diminish revenue for the radio division, which could increase labor rates.