Agenda

Return

C. 95

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	June 26, 2018

Contra

Costa

County

Subject:

Contract amendment #2 with One Solution Technology

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/26/2018

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	CSB (925) 681-6303
cc:	Ritchie Martija Haydee Ilan

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 26, 2018
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with One Solution Technology, effective June 12, 2018, to increase the payment limit by $374,800 to a new payment limit of $1,243,800 for additional training and consultation services on the Child Location of Utilization Database System (CLOUDS) software that manages the County's child and family eligibility determination, enrollment, assessment data, and attendance management solutions, with no change to term July 1, 2015 through June 30, 2018.

FISCAL IMPACT:

This contract is funded 50% with federal dollars from Administration for Children and Families (ACF), Head Start funds (CFDA #93.600). The other 50% is funded by state funding from the California Department of Education.

BACKGROUND:

Contractor was selected as a sole source provider based upon on-going relationship with department. The board approved the original contract on June 16, 2015. The contract was amended on December 6, 2016 (c.52) to add more training and customized software services with funding from an Early Head Start partnership grant. This board order is to further amend the contract for additional training and consultation services.

CLOUDS (Child Location Observation Utilization Data System) is a management information system designed to provide increased safety for children and to enhance staff productivity in the childcare centers. Through the use of CLOUDS technology, teachers are able to ensure the optimum safety and visibility of the young children in their care at all times. The system works on Secure technology which ensures confidentiality and features remote access through a secure web-based program limited to the county’s computer system and a three digit encrypted central database which requires an authenticated profile. The department utilized a federal quality improvement grant as seed funding to work with One Solution Technology to custom create the system to provide the following:

Enhanced security and safety for all children in the classrooms
Facilitation of enrollment process
Automation of attendance management, meal count and staffing
Increased efficiency in food service management
Monitor the location of all children by providing an audible alarm
Real time monitoring of teacher to child ratios

The system is capable of further enhancement to keep abreast and incorporate changing federal, state, and local regulations and added programs.

CONSEQUENCE OF NEGATIVE ACTION:

The department will be unable to acquire additional training and customized software services from this vendor.