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C. 47

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	June 20, 2017

Contra

Costa

County

Subject:

Amendment to Grant Agreement with Department of Water Resources Flood Emergency Response Project, West and Central County areas.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/20/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Mark Boucher, (925) 313-2274
cc:	Mike Carlson, Deputy Public Works Director Mark Boucher, Flood Control Catherine Windham, Flood Control

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 20, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee to execute, on behalf of the County, an amendment to a Grant Agreement with California Department of Water Resources (DWR) to extend the term from June 25, 2017, to December 15, 2017, for the Flood Emergency Response (FER) Project Grant for the purchase and installation of the stream gauges, with no change to the payment limit, West and Central County areas.

FISCAL IMPACT:

No fiscal impact. (100% State)

BACKGROUND:

On June 3, 2014, the Board authorized the Public Works Director to execute a Grant Agreement with DWR for the amount of $206,500. The grant was for the installation of stream gauges with no required local match. The original grant agreement term was for three (3) years from the date of execution on June 25, 2014. The grant expiration date is June 25, 2017.

BACKGROUND: (CONT'D)

Shortly after the Grant Agreement was signed, a key staff member retired from service. That staff member had been identified as the lead installer of the stream gauges. Due to the County not having a state-approved labor compliance plan at that time, non-county labor could not be used to install the stream gauges. This caused a delay in the installation work until April 2016. The delays have been made known to DWR in quarterly reports required by the Grant Agreement.

The grant has funded the equipment and installation costs of new stream gauges on various streams in West and East County. The newly hired staff member has been working diligently to acquire, assemble, program, and install the stream gauges. As they are installed, the gauges are being connected to the Contra Costa County Flood Control and Water Conservation District’s data collection system. This data is shared with the National Weather Service and DWR. We intend to work toward providing better flood stage prediction and, therefore, better flood emergency response.

All of the gauges should be installed by the end of the summer of 2017. Some equipment substitutions have been made. Due to cost savings in some of these equipment substitutions, one more stream gauge has been added at no additional cost to the state per DWR’s written approval.

An amendment of the Grant Agreement is necessary to extend the term of the agreement and acknowledge the equipment substitutions. The extension to mid-December allows ample time to prepare a final report and invoicing.

CONSEQUENCE OF NEGATIVE ACTION:

If not approved, the County would not complete the installation of stream gauges and prepare a final report on the project for DWR before the current contract expires. If the contract amendment is not executed, the default provisions in the original contract would likely be implemented.