Agenda

Return

C.130

To:	Board of Supervisors
From:	William Walker, M.D., Health Services Director
Date:	June 6, 2017

Contra

Costa

County

Subject:

Change Order to Purchase Order with Applied Computer Solutions for VMWare Licenses

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/06/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:	David Runt, 925-313-6228
cc:	Tasha Scott Marcy Wilhelm Renee Nunez

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 6, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

Approve and authorize the Purchasing Agent, on behalf of the Health Services Department, to execute an amendment to Purchase Order F004336, with Applied Computer Solutions, Inc. (ACS), to increase the amount by $901,098, to a new total of $1,300,000, for the purchase of VMWare, Inc. software licenses and support, and extend the termination date through May 31, 2019.

FISCAL IMPACT:

100% funding is included in the Hospital Enterprise Fund I Budget.

BACKGROUND:

The Health Services Department (HSD) Information Technology (IT) unit utilizes VMWare server virtualization software across its multi-site Data Center infrastructure, to support all internal services including the ccLink Electronic Health Record (EHR) system, as well as providing secure access to third party medical providers and affiliates. The VMWare solution is the backbone that enables these services to function. VMWare also provides support for the software under the Support and Subscription Services Terms and Conditions, dated June 1, 2016, between the County and VMWare.

BACKGROUND: (CONT'D)

In 2016, the HSD IT unit upgraded its VMWare software and renewed support through VMWare’s third-party reseller, Applied Computer Solutions. The HSD IT unit now needs to purchase additional software and pay for subsequent years of support. This purchase will allow for the continued support and maintenance of the Data Center environment as well as provide additional licenses for long-term expansion and scalability.

CONSEQUENCE OF NEGATIVE ACTION:

If this Purchase Order is not approved, HSD will lose vendor-provided support and an inability to grow beyond existing limits. The servers housing our electronic health records system will no longer be upgradeable; downtime, technical flaws, and other maintenance-based issues will not receive support from the vendor. This may increase the potential for loss or corruption of patient data, and could lead to patient care issues and related emergencies.