Agenda

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C. 6

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	June 6, 2017

Contra

Costa

County

Subject:

CSA with Hanna Engineering, Inc., for the Morgan Territory Road Slide Repair Project, Clayton area.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/06/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:

Kevin Emigh, 925.313-2233

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 6, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement (CSA) with Hanna Engineering, Inc., (dba The Hanna Group) (Hanna), in an amount not to exceed $251,000, for construction management services for the Morgan Territory Road Slide Repair Project (Project), for the period of June 6, 2017, through June 30, 2018, Clayton area. (District III) County Project No. 0672-6U6203

FISCAL IMPACT:

This project, including this CSA, is funded by 100% Local Road Funds. County staff is actively pursuing reimbursement through the Federal Emergency Management Agency (FEMA) as a result of the State and Federal emergency declarations.

BACKGROUND:

The project consists of repairing a portion of Morgan Territory Road by installing a stich pile retaining wall and soldier pile wall and reconstructing the roadway, as well as the potential work to repair a Contra Costa Water District waterline, on Morgan Territory Road approximately 1 mile south of Marsh Creek Road in the Clayton area.

Hanna was selected to provide construction management services for the Project because they were determined to be the best fit of the County’s list of pre-qualified construction management consultants to provide these services as determined by County staff in charge of the Project. The County needed to act quickly to get a construction management consultant in place due to the emergency situation that the slide created. The emergency situation is well documented in other documents, such as the County Board Order approving the emergency on March 7, 2017. The emergency situation did not allow the County the option to go through the typical, longer consultant selection process, which includes completing a Request for Proposal solicitation and reviewing and evaluating submitted technical proposals. Hanna was already pre-qualified to provide construction management services as a result of a previous Request for Qualifications process. Public Works has successfully negotiated with Hanna to provide the construction management services.

CONSEQUENCE OF NEGATIVE ACTION:

Without Board of Supervisors’ approval, this CSA will not be in effect. A delay in the construction of the Morgan Territory Road Slide Repair will occur, ultimately delaying the completion of the Project. The Project delay may also result in substantial additional Project costs and jeopardize the funding.