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C.156
To: Board of Supervisors From: Julia R. Bueren, Public Works Director/Chief Engineer Date: June  6, 2017		Contra Costa County
Subject: Execution of Operation & Maintenance Services Agreement for the R-REP Solar Photovoltaic Systems at Various County Sites (WH269B)
APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On:   06/06/2017 APPROVED AS RECOMMENDED OTHER Clerks Notes:
VOTE OF SUPERVISORS AYE: Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT: John Gioia, District I Supervisor Contact: Ramesh Kanzaria (925) 313-2000	I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED:     June  6, 2017 David Twa,   BY: , Deputy
RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute an Operation and Maintenance Services Agreement with SunSystem Technology, LLC, for the R-REP Solar Photovoltaic Installations at 13601 San Pablo Avenue, San Pablo, 50 Glacier Drive, Martinez, 202 Glacier Drive, Martinez, 255 Glacier Drive, Martinez, and 1960 – 1980 Muir Road, Martinez Project, as recommended by the Public Works Director. FISCAL IMPACT: Funding is provided through building occupancy charge outs (80.8% General Fund and 19.2% Hospital Enterprise Fund). BACKGROUND:

• West County Health Center, 13601 San Pablo Avenue, San Pablo
• Office of Emergency Services, 50 Glacier Drive, Martinez
• Juvenile Hall, 202 Glacier Drive, Martinez
• Public Works, 255 Glacier Drive, Martinez
• Sheriff Coroner – Forensic Science Center, 1960 Muir Road, Martinez
• Sheriff Patrol and Investigation, 1980 Muir Road, Martinez

Using a net present value analysis based on a system life of 25 years, this project will generate energy bill savings of $10.9 million. The total construction cost is $6.2 million and California Solar Initiative rebates amount to $1.1 million. The County’s net benefit over 20 years is $6.1 million.  
  
On July 8, 2014, the Board of Supervisors awarded the construction contract to Team Solar, a wholly-owned construction subsidiary of SunEdison, for the construction of the solar systems. The maintenance to the systems was not included in the project; however, it is required in order to maintain the systems so that they provide the projected economic and environmental benefits.  
  
The Public Works Department issued a request for proposals/bid to provide operations and maintenance for the systems. Four bids were received on October 19, 2016. The bid results are as follows:

  
Of the four bids submitted, SunSystem Technology LLC is the selected qualified bidder. The Public Works Department recommends the Board execute an Operation and Maintenance Agreement with SunSystem Technology LLC. The agreement for these services will ensure the system is maintained and operated to maximize electric generation output, maintain system integrity and safety, minimize downtime and prolong system life. The cost of the service will be $396,779.06 over a ten year term