Agenda

Return

C. 1

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	June 6, 2017

Contra

Costa

County

Subject:

CONTINUE the emergency action for the repair of the Alhambra Valley Road Washout, Pinole area

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/06/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:	Kevin Emigh, 925.313-2233
cc:	Eric Gelston, CCC Counsel's Office

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 6, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

CONTINUE the emergency action taken by the Board of Supervisors originally on February 14, 2017, pursuant to Public Contract Code Sections 22035 and 22050, for the Alhambra Valley Road Washout Repair Project, Pinole area. Project No. 0672-6U6201 (District I)

RECEIVE report from Public Works Director of actions taken to procure necessary equipment, services, and supplies for the above emergency repair project.

FISCAL IMPACT:

The total cost of the project is not expected to exceed $4,000,000. The project will be funded by Local Road Funds (100%). The project is eligible for prorated reimbursement under the state of emergency declared by Governor Brown on January 23, 2017, to secure funding to help communities respond to and recover from severe winter storms that have caused flooding, mudslides, erosion, debris flow and damage to roads and highways.

BACKGROUND:

On February 14, 2017, the Board of Supervisors declared an emergency and authorized the Public Works Director to proceed in the most expeditious manner to repair the washed out portion of Alhambra Valley Road.

Repair Status: The washed out 9-ft culvert installed in the 1930’s did not have sufficient hydraulic capacity and cannot be replaced in-kind. Public Works Department staff prepared a hydraulic analysis and proposed a 16’x16’ precast concrete box culvert as the replacement drainage conveyance system. However, to meet the requirements of National Marine Fisheries Service for protection of California Coast Steelhead, a federally endangered species, the design was changed from a culvert to a bridge.

Public Works Department staff completed the bridge design and requested prices for the necessary equipment, services, and supplies to perform the emergency repair project as expeditiously as possible. The resulting price quotes were received on May 23, 2017.

To maintain eligibility for Federal Highway Administration (FHWA) emergency relief funding, on May 24, 2017, the Public Works Director signed a construction contract with Flatiron West, Inc., the firm that provided the lowest pricing for the necessary equipment, services, and supplies, in the amount of $2,993,310.

The project size meets the County’s Project Labor Agreement (PLA) criteria ($1 million) but does not meet the FHWA criteria ($10 million). Nevertheless, Public Works staff requested an authorization from FHWA to use a PLA on this project but FHWA could not make or give a timeline for a decision. Public Works staff have also been in communication with the Contra Costa Building and Construction Trades Council about the PLA issue and the need to proceed without a PLA to avoid delays to this emergency repair project.

The emergency repairs will begin mid-June, with completion anticipated by the end of September 2017.

CONSEQUENCE OF NEGATIVE ACTION:

Non-concurrence at this point in the project could cause delays in completion of the washout repairs.