Agenda

Return

C.142

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	June 21, 2016

Contra

Costa

County

Subject:

IBM Software Maintenance and Support Renewal

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/21/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:

Ed Woo (925) 383-2688

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 21, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Chief Information Officer, a purchase order with International Business Machines Corporation in an amount not to exceed $275,000 for maintenance and support of County mainframe computer software for the period July 1, 2016, through June 30, 2017, under the IBM Agreement for Licensed Programs between County and IBM.

FISCAL IMPACT:

The cost of $275,000 is budgeted under Org# 1060, Fiscal Year 2016/17 and charged out to user departments via DoIT's monthly billing process.

BACKGROUND:

The County, on behalf of the Department of Information Technology (DoIT), licenses mainframe computer software from IBM, and receives support and maintenance for the software under the Acquisition for IBM Licensed Programs, and IBM International Agreement for Acquisition of Software Maintenance, which provide for annual renewal of support. IBM invoices DoIT on a monthly basis depending on the level of support used by DoIT. The Chief Information Officer needs authority to make payment for mainframe software support under the agreements in order to pay for support provided by IBM.

CONSEQUENCE OF NEGATIVE ACTION:

The County mainframe would not receive necessary maintenance to remain operational.