Agenda

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C. 44

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	June 14, 2016

Contra

Costa

County

Subject:

Amend/Extend Contract with Genesis Data, Inc., for Data Entry Services

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/14/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Ed Woo, (925) 383-2688

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 14, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer (Department of Information Technology), or designee, to execute a contract amendment with Genesis Data, Inc., effective June 14, 2016, to increase the payment limit by $606,576 to a new payment limit of $1,386,576 to provide data entry services for the period July 1, 2016 through June 30, 2018.

FISCAL IMPACT:

Increase of $303,288 per year, over the next two fiscal years. 100% Department User fees. Funds are budgeted for this contract under Org #1060, each fiscal year. DoIT recovers the costs through charges to County departments and special districts.

BACKGROUND:

DoIT had a large data entry section that provided services to most County departments. Over the last 18 years, our data entry activities have decreased because of the installation of online interactive systems implemented in most departments. This technology has made it possible for departments to perform much of their own data entry. Consequently, DoIT reached a point where it was no longer cost effective to maintain an in-house data entry section. The County has been contracting with Genesis for data entry services since 1991.

In accordance with Administrative Bulletin 605, service contracts exceeding $100,000 require the approval of the Board of Supervisors.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, the Department of Information Technology will not be able to provide a data entry vendor for use by various County departments.