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C.134
To: Board of Supervisors
From: Ed Woo, Chief Information Officer
Date: June  9, 2015
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: Contract with CherryRoad Technogies for a Fit/Gap Analysis
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On:   06/09/2015
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
ABSENT:
Federal D. Glover, District V Supervisor
Contact: Sheryl Webster 925-313-1281
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     June  9, 2015
David Twa,
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, or his designee, to execute a contract with CherryRoad Technologies, Inc., in an amount not to exceed $1,200,000 to conduct a Fit/Gap Analysis on the Peoplesoft software system for the period June 15, 2015 through September 30, 2016.

FISCAL IMPACT:

The approximate cost of $1,200,000 is budgeted under Org #1695 FY 2014-2015 and FY 2015-2016, supported through interdepartmental charges to all departments.

BACKGROUND:
BACKGROUND: (CONT'D)

The PeopleSoft Human Capital Management system (HCM) is currently used to process the County’s payroll, in addition to maintaining and processing personnel records and administering employee benefits. The purpose of this contract is for the contractor to perform a fit/gap analysis and infrastructure assessment to increase the efficiency of HCM, and for the contractor to perform the initial tasks to upgrade HCM from version 8.8 to version 9.2.

  
The purpose of the upgrade is to:

  • Remain on a supported version of HCM;
  • Reduce existing HCM customizations to the extent possible;
  • Reduce existing reports and queries to the extent possible;
  • Perform technical upgrades of remaining customizations; and
  • Evaluate and implement new functionality.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to approve the contract will result in an inability to update the County's current version of its payroll system and will increase the risk that the County will be unable to timely and accurately process employee payroll, personnel, and employee benefits transactions.

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