Agenda

Return

C.129

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	June 16, 2015

Contra

Costa

County

Subject:

REJECT bids and RE-ADVERTISE the Tenant Improvements at 2530 Arnold Drive, Suite 350, Martinez Project (WW0818).

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 06/16/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Federal D. Glover, District V Supervisor

Contact:	Ramesh Kanzaria, (925) 313-2000
cc:	PW Accounting PW CPM Division Manager PW CPM Project Manager PW CPM Clerical County Counsel's Office County Administrator's Office County Administrator's Office

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: June 16, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

(1) REJECT all bids received on May 7, 2015 for the above project, and ORDER any bid bonds posted by the bidders to be exonerated and any checks or cash submitted for security to be returned.

(2) AUTHORIZE the Public Works Director, or designee, to re-advertise for bids for the above project.

FISCAL IMPACT:

Funding is provided by Enterprise Fund I.

BACKGROUND:

BACKGROUND: (CONT'D)

In order to support implementation of the Health Service Department’s (HSD) ccLink electronic health records system, the HSD Information Technology (IT) Unit moved into 2530 Arnold, Suite 350. This suite was previously occupied by the Office of Revenue and Collections, and still has the cashier windows, small counseling rooms, and offices that are too small for multiple staff yet too large for a single manager. The suite requires remodeling in order to make it functional for an IT office environment, which will enhance productivity by allowing work teams to locate collectively. This project will also allow more staff to be relocated from other HSD IT locations, thereby making former spaces available for other functions.

The subject project was previously approved by the Board of Supervisors, plans and specifications were filed with and approved by the Board, bids were invited by the Public Works Director, and Addendum No. 1, and Addendum No. 2 were issued. On May 7, 2015, the Public Works Director received bids from the following contractors:

BIDDER/BASE BID

B Side, Inc., Oakland/ $280,000
Arthulia, Inc., San Pablo/ $328,000
Pro Builders, Orangevale/ $393,000

Architect’s Estimate: $292,000

The Public Works Director recommends that the Board of Supervisors exercise its discretion to reject all bids pursuant to the Notice to Contractors; and authorize the Public Works Director to re-advertise for bids for the above project.

The general prevailing rates of wages, which shall be the minimum rates paid on this project, have been filed with the Clerk of the Board and copies will be made available to any party upon request.

CONSEQUENCE OF NEGATIVE ACTION:

If re-advertising of the project is not authorized, HSD IT will continue to locate staff at several locations and experience operational inefficiencies. In addition, space will not be vacated at other locations and made available for other intended purposes.

CHILDREN'S IMPACT STATEMENT:

Not applicable.