The Secretary - Journey level position has been vacant for the past four years. Over the years, the Family, Maternal & Child Health Programs have changed and the secretary position is no longer needed. Due to current program needs, adding the Administrative Aide position will support the needed functions. Knowledge in budget and business administration are important as the Administrative Aide will be responsible in preparing and processing three Federal time studies which generate substantial revenue for the programs. Significant work in preparing, distributing and supporting staff in completing the time studies, and work with Public Health Finance in the preparation of invoices to the California Department of Public Health will be required. The incumbent will be assisting with budget preparation and monitoring since time studies and program expenditures are related to the fiscal year budgets. Client assistance items including transportation vouchers will be handled by the Administrative Aide, including interfacing with Public Health Finance regarding all necessary internal controls. Analyzing programmatic forms for compliance, consistent usage and redundancy for all programs - MCAH, CCS, and WIC - on behalf of the FMCH Director will also be handled by the incumbent. In addition, the Administrative Aide will be tracking and monitoring FMLA, Workers Comp, Annual Performance Reviews and requirements of employment for staff in all programs reporting to the FMCH Director.  
  
The Administrative Aide position constitutes the para-professional level providing technical administrative assistance to the Family, Maternal & Child Health Programs Director and the MCAH Program Administrator.  

It this action is not approved, changing and progressing program needs will not be met as the functions require technical administrative assistance in a paraprofessional level.

Not applicable.