Agenda

Return

C. 64

To:	Board of Supervisors
From:	Ellen McDonnell, Public Defender
Date:	May 23, 2023

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE a Purchase Order with Sam Clar Office Furniture Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/23/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Samantha Fithian, 925-335-8000

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 23, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Public Defender, a purchase order with Sam Clar Office Furniture Inc., in an amount not to exceed $353,751 for the purchase, delivery, and installation of office furniture, cubicles, and equipment to outfit the Public Defender's Office located at 800 Ferry Street.

FISCAL IMPACT:

The current quoted amount for furniture, delivery, and installation is $353,751 and will be funded 100% through County general fund's capital project.

BACKGROUND:

The primary office of the Contra Costa Public Defender (CCPD) has been located at 800 Ferry Street in Martinez since 1998 and has not been renovated since that time. In 2021, the Board of Supervisors approved the refurbishment of the building with general funds. On February 28, 2023, the Board of Supervisors approved the purchase, delivery, and installation of office furniture and equipment from Sam Clar Office Furniture Inc. to outfit CCPD’s remodeled first floor located at 800 Ferry Street in Martinez. On May 9, 2023, the Board of Supervisors approved similar services from Sam Clar Office Furniture Inc. to outfit the third floor. Early this year, construction plans were finalized for the second floor to include new paint and flooring. CCPD respectfully requests approval to purchase the necessary furniture to replace the aged furniture on the second floor, and to replace aged furniture and add cubicles to spaces on the first and third floors of 800 Ferry Street that were not in the original proposals approved by the Board.

CONSEQUENCE OF NEGATIVE ACTION:

Without this action, the CCPD would have to identify alternative means to provide furniture and cubicles.