Agenda

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C. 57

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	May 23, 2023

Contra

Costa

County

Subject:

Master Saas and Services Agreement and Exhibit A – Order Form with Periscope Holdings, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/23/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Carrie Ricci (925) 313-2235

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 23, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to increase the payment limit of an Order Form with Periscope Holdings, Inc., by $128,750 to a new payment limit of $614,517, for hosted purchasing and procurement software and support for the term September 9, 2023 through September 9, 2024.

FISCAL IMPACT:

100% General Fund

BACKGROUND:

On September 8, 2020, a Master SaaS and Services Agreement was approved with Periscope Holdings, Inc., in an amount not to exceed $430,767 for hosted purchasing and procurement software , upgrade services, and maintenance and support for the term September 8, 2020 through September 8, 2023. On September 20, 2022, an updated Exhibit A – Order Form in the Master SaaS and Services Agreement with Periscope Holdings, Inc., was approved. The updated Order Form increased the amount by $55,000 to $485,767 for technical support for customer reports and technical configuration for integration with the County’s new financial system, Workday.

BACKGROUND: (CONT'D)

The annual Saas Fee for software hosting and maintenance is $125,000. The Order Form allows for a 1 year renewal term with an annual fee increase of 3% for a new annual total of $128,750.

CONSEQUENCE OF NEGATIVE ACTION:

There will not be sufficient funds on the agreement for an additional year of hosted purchasing and procurement software, services, and maintenance and support.