Agenda

Return

C. 62

To:	Board of Supervisors
From:	Alison McKee, County Librarian
Date:	May 9, 2023

Contra

Costa

County

Subject:

Clarification of February 28, 2023, Board Order Item C.77: Library / AT&T Agreement

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/09/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Alison McKee, 925-608-7700

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 9, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE clarification of Board of Supervisors action of February 28, 2023, Item C.77, Library/AT&T Agreement, to authorize the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order with AT&T in an amount not to exceed $550,000, instead of $492,802, for network equipment procurement and installation pursuant to the Schools and Library (‘ERate”) program for the period of February 1, 2023 through February 28, 2024, and to authorize the County Librarian, instead of the Purchasing Agent, to execute the related agreement with AT&T.

FISCAL IMPACT:

100% Library Fund. With funding from the Universal Service Fund (fcc.gov/general/universal-service-fund), E-Rate will provide an approximately 60% discount for telecommunications, Internet access, and internal connections to eligible schools and libraries.

BACKGROUND:

On February 28, 2023, the Board of Supervisors approved the Purchasing Agent to execute a contract with AT&T to procure and install network equipment pursuant to the Schools and Library (‘ERate”) program.

BACKGROUND: (CONT'D)

The payment limit in the original board authorization erroneously excluded shipping and sales tax charges from the total cost. The purpose of this board order is to correct the error in the total payment limit for the purchase order, which should have read in the amount not to exceed $550,000, instead of $492,802, and to authorize the County Librarian rather than the Purchasing Agent to execute the associated E-Rate agreement with AT&T.

AT&T was selected through the competitive bid process as a result of Contra Costa County Request for Proposal (RFP) #2111-515 for Internal Connections – Network Infrastructure Upgrade Services. Services provided through the contract will upgrade network equipment including controllers, access points, switches and other equipment to increase wireless coverage in twelve (12) library branches and at library administration. The contract will include all licensing for procured equipment as well as activation, initial configuration, installation, and any other fees. Costs will be offset by future E-Rate reimbursements. The Library received two qualified proposals in response to the RFP. AT&T and AWS were the two bidders evaluated. AT&T was selected due to a lower cost for equipment purchased and installation services. AT&T has participated in E-Rate since 1998. Contra Costa County Library has not applied for this category of E-Rate funding since the federal program

was established in 1996. The Library has undertaken the RFP process with this project so the county may apply for and receive E-Rate funding while upgrading network equipment. This project meets the library strategic goal, “The library ensures easy, equitable access to library services for all Contra Costa County residents.”

CONSEQUENCE OF NEGATIVE ACTION:

If the agreement is not approved, then the library will not upgrade obsolete equipment at branch libraries