Agenda

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C. 8

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	May 9, 2023

Contra

Costa

County

Subject:

Contract Amendment for the On-Call Contract(s) for Various Road, Flood Control, and Airport Maintenance Work, Countywide

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/09/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Richard Herd (925) 313-7012

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 9, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute contract amendments with GradeTech Inc., A. Teichert & Son, Inc., Kerex Engineering, Inc., and McGuire and Hester effective May 12, 2023, to extend the term of each contract through May 11, 2024, with no change to the payment limit, to provide on-call contract services for various road, flood control, and airport maintenance work.

FISCAL IMPACT:

There is no fiscal impact with this action as it is only to extend the term of the contracts.

BACKGROUND:

On May 12, 2020, the County awarded four (4) on-call contracts for various road, flood control, and airport maintenance work to supplement Public Works Maintenance crews during routine and emergency work, and to perform work that may be time-sensitive and may require specialized equipment and skills. These contracts have a term of one year, with the option of two one-year extensions.

BACKGROUND: (CONT'D)

The contracts were awarded and became effective on May 12, 2020. Then, on May 11, 2021, the Board of Supervisors approved Contract Amendment #1, for each contract, extending the completion date for each contract from May 12, 2021 to May 12, 2022. There were no changes to the maximum payment limits.

On May 24, 2022, the Board of Supervisors approved Contract Amendment #2, for each contract, extending the completion date for each contract from May 12, 2022 to May 12, 2023. There were no changes to the maximum payment limits.

On November 1, 2022, the Board of Supervisors approved Contract Amendment #3 that increased the payment limit on the contract with A. Teichert & Son, Inc. by $110,000.

Beginning December 2022 through March 2023, Contra Costa County experienced significant storm events that caused widespread damage to road and drainage facilities. It is necessary to extend the terms of these contracts so that the Public Works Department has additional time to address the storm damage issues and, at the same time, solicit and execute new contracts.

To retain the services of, and to enable timely payment to, GradeTech Inc., A. Teichert & Son, Kerex Engineering, Inc., and McGuire and Hester, the Public Works Director recommends that the Board approve these Contract Amendments and authorize the Public Works Director, or designee, to sign these Contract Amendments for the County. This amendment will extend the completion dates for each contract from May 12, 2023 through to May 11, 2024.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to approve the contract amendment may prevent the Public Works Department from completing routine and emergency road, flood control, and airport maintenance work in a timely manner.