Agenda

Return

C. 51

To:	Board of Supervisors
From:	Beth Ward, Animal Services Director
Date:	May 9, 2023

Contra

Costa

County

Subject:

Contract with Citygate Associates, LLC

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 05/09/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Arturo Castillo, 925-608-8413

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: May 9, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Animal Services Director, or designee, to execute a contract with Citygate Associates, LLC, in an amount not to exceed $72,000 to conduct, assess, develop, and design the Animal Services Strategic Plan for the period of July 1, 2023 through June 30, 2024.

FISCAL IMPACT:

This contract is funded 100% by State grant funds through UC Davis.

BACKGROUND:

In 2018, the Animal Services Department implemented a Strategic Plan that was created with community input and was designed to improve County services. In 2019, the Department’s Executive Team hosted an internal retreat to review the Strategic Plan’s successes and needs for improvement. No other formal reviews have been done since 2019 due to COVID impacts on public process and staffing needs. As the Department wraps up the current 2018 five-year plan, a new Strategic Plan is necessary to continue meeting the changing needs of the shelter industry, staffing, county citizen requests, and more.

BACKGROUND: (CONT'D)

In 2022, the Animal Services Department accepted a $200,000 grant from California for All Animals Program Grant from The Regents of the University of California, on behalf of its Davis Campus School of Veterinary Medicine to update the Department's strategic plan, community engagement program, and marketing program, for the period of September 1, 2022, through August 31, 2024.

In November 2022, the Department announced a Request for Proposal (RFP) for its Strategic Plan Development. In February 2023, the Department identified Citygate Associates, LLC, as the awardee of the RFP process to facilitate the design of a five-year Strategic Plan. For FY 2023-2024, Citygate Associates, LLC, will provide a comprehensive study of the Department’s current services, processes, structure, and goals.

The development process will begin with Citygate Associates, LLC, prompting a collaborative review of the current overall structure of the department. After the initial assessment, Citygate Associates, LLC, will facilitate and manage a Strategic Planning Committee, prepare an environmental scan that identifies key internal and external impact factors, host planning workshops; present plan to County Board of Supervisors, County Administrator staff, and Community Partner Groups; draft a Final Strategic Plan Document, and support an Implementation Process.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to approve this contract will affect the Department’s capacity to continue making industry improvements to processes and structure, as well as hinder goal setting strategies to improve procedures and community outreach for staff and County residents, and the Department will risk not being in compliance with grant requirements.

CHILDREN'S IMPACT STATEMENT:

No impact.